Executive Assistant

NorthBay Healthcare Corporation•Fairfield, CA

1d•$38 - $47

About The Position

At NorthBay Health, the Executive Assistant is responsible for providing administrative support to senior leaders and as assigned, direct reports in a variety of capacities including management of the executive calendars, meetings and assistance on special projects to meet organizational strategic goals and objectives; conducts e vent and meeting planning, assists with meeting activities, manages correspondence, and composes a variety of documents/reports. This position will support the system COO as well as office of the General Counsel . Assists executives in the management his/her respective schedule. Assists the executive in variety of capacities to meet organizational strategic goals and objectives. Coordinates the MCS contract signature process, maintains contract filing systems, completes documents for health plans, coordinates mass mailing projects, and conducts internet searches for information. Interfaces with health plan representatives. Assists with other projects as requested. Supports activities of assigned committees; prepares materials for meetings; coordinates follow-up. Attends a variety of meetings; assists with special projects. Demonstrates ability to manage multiple priorities; meet designated deadlines. Handles telephone calls and other forms of communication; performs routine office functions. Performs notary services for NorthBay Health and its employees if certified.

Requirements

Minimum of five years of experience supporting top level management/ executive
Excellent oral/written communication skills
Demonstrated ability to handle multiple tasks simultaneously
Exceptional organizational skill; ability to meet designated deadlines
Possess a high degree of proficiency with MS Office suite
Demonstrates advanced computer skills; develops PowerPoint presentations, Excel spreadsheets, composes a variety of correspondence and reports (MS Office)
Strong writing & proofreading skills
Ability to maintain the highest level of confidentiality; demonstrates discretion handling sensitive material/matters concerning the organization and personnel matters
Displays excellent customer service skills
Works independently and collaboratively with minimal supervision utilizing a high level of motivation, initiative, good judgment, and diplomacy in a diverse business environment
Requires outstanding interpersonal skills including problem solving and critical thinking, excellent communication and diplomacy skills, able to handle multiple projects, set up complex meetings
Demonstrates the True North values. The True North values are a set of value-based behaviors that are to be consistently demonstrated and role modeled by all employees that work at NorthBay Health. The True North values principles consist of Nurture/Care, Own It, Respect Relationships, Build Trust and Hardwire Excellence
Exceptional interpersonal skills, exercising tact, diplomacy, discretion, and good judgment in a diverse business environment

Nice To Haves

Bachelor’s degree preferred
Notary Public preferred

Responsibilities

Management of the executive calendars
Meeting and event planning
Assistance on special projects to meet organizational strategic goals and objectives
Assists with meeting activities
Manages correspondence
Composes a variety of documents/reports
Coordinates the MCS contract signature process
Maintains contract filing systems
Completes documents for health plans
Coordinates mass mailing projects
Conducts internet searches for information
Interfaces with health plan representatives
Supports activities of assigned committees
Prepares materials for meetings
Coordinates follow-up
Handles telephone calls and other forms of communication
Performs routine office functions
Performs notary services for NorthBay Health and its employees if certified