Executive Assistant

Athene • Greenwich, CT

17d

About The Position

We are driven to do more. More for our customers and the financial professionals who offer our products. If you are driven to do more and love the challenge of pursuing more, Athene is your kind of company. You will find we offer more than the basics to create an inclusive and dynamic work environment at our various locations. Purpose: The Executive Assistant provides high level administrative support to senior leadership, managing calendars, meetings, travel, and confidential communications. This role requires strong organizational skills, discretion, and the ability to operate effectively in a dynamic, fast paced environment.

Requirements

• 1+ years of administrative support experience is required, preferably in a corporate environment.
• Extensive knowledge of Microsoft Outlook and proficient in Excel, Word, PowerPoint.
• Solid understanding of office administrative procedures and operating standard office equipment.
• Strong initiative and ownership of responsibilities – demonstrating a positive attitude with ability to proactively identify and resolve issues
• Demonstrated interpersonal skills vital to handle sensitive and confidential situations.

Nice To Haves

• Concur, Microsoft Teams and Salesforce a plus.
• College degree or equivalent combination of education & work experience preferred.

Responsibilities

• Provide high‑level, day‑to‑day administrative support to a group of Senior Executives, including complex calendar management, scheduling meetings, coordinating travel arrangements, processing expenses, maintaining contacts and distribution lists, and managing incoming and outgoing mail.
• Serve as the primary point of contact on behalf of supported executives for internal and external stakeholders, including senior leaders across Athene and key contacts at external organizations.
• Schedule and coordinate meetings, conferences, and off‑site events, managing all related logistics and follow‑up communications.
• Allocate, review, and process executive expenses using the Concur expense management system, ensuring accuracy and adherence to company policies.
• Exercise sound judgment and discretion in handling highly confidential and sensitive information .
• Author and manage follow‑up correspondence to communicate updates, deadlines, and project-specific information to relevant stakeholders.
• Coordinate onboarding logistics for new team members, including scheduling, access setup, and office readiness.
• Utilize Microsoft Office applications to organize data, create presentations, and support reporting and special projects.
• Perform additional duties as assigned to support executive and office operations.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees