Executive Assistant

Bank of America • Charlotte, NC

40d • Onsite

About The Position

At Bank of America, we are guided by a common purpose to help make financial lives better through the power of every connection. We do this by driving Responsible Growth and delivering for our clients, teammates, communities and shareholders every day. Being a Great Place to Work is core to how we drive Responsible Growth. This includes our commitment to being an inclusive workplace, attracting and developing exceptional talent, supporting our teammates’ physical, emotional, and financial wellness, recognizing and rewarding performance, and how we make an impact in the communities we serve. Bank of America is committed to an in-office culture with specific requirements for office-based attendance and which allows for an appropriate level of flexibility for our teammates and businesses based on role-specific considerations. At Bank of America, you can build a successful career with opportunities to learn, grow, and make an impact. Join us! Job Description: This job is responsible for providing administrative support, including extensive calendar management. Key responsibilities include supporting management with administrative tasks, coordinating travel arrangements, processing expenses, gathering and reporting information relevant to/for the executive, and responding to incoming mail. Job expectations may include assisting with organizing in-person meetings and off-sites and managing different and conflicting objectives, projects, or activities in a responsive and personable manner.

Requirements

• 3+ years’ experience as an Administrative Assistant or comparable level of experience and demonstrated ability in either current or prior positions to interact with senior level executives
• Ability to work independently, multi-task, manage time wisely in a fast-paced environment, handle confidential and sensitive material with highest degree of integrity, a self-starter
• Strong executive presence; superior interpersonal communications skills
• Advanced proficiency/knowledge of Microsoft Outlook, Word, Excel, PowerPoint.
• Excellent attention to detail and organizational skills
• Experience with Bank of America systems (e.g., Workday, Concur, Ariba, TechDirect, FlagScape, ACR, ARM).
• Proactive, self‑starter with a can‑do attitude and strong focus on efficiency.
• Experience coordinating events such as staff or recognition meetings, including agenda and material preparation.
• Demonstrated experience managing executive calendars and coordinating travel.
• Strong teamwork skills with the ability to foster collaboration across teams and partners.

Responsibilities

• Communicates with executives and line management to gather and convey relevant information
• Answers manager's phone line, documenting accurate messages and handling calls with appropriate judgment
• Manages the calendar of multiple stakeholders proactively, effectively resolving conflicts that arise in a professional manner
• Manages all travel planning and expenses, coordinating schedules for executive to maximize time and create efficiencies
• Prepares meeting minutes and related meeting documents, utilizing written and oral communication skills
• Liaises with outside groups to coordinate events where the executive is a corporate chair, director, or committee member
• Engages in high-level client contact and supports conversations related to sensitive information, utilizing considerable diplomacy and judgment

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level