Executive Assistant | Full Time | Day's

Concord Hospital, Inc•Concord, NH

42d

About The Position

The Executive Assistant performs a variety of complex and confidential administrative support duties for various senior managers as assigned, and serves as an integral member of the senior management team. Works on assignments that are sensitive in nature and has high-level contacts inside and outside the Hospital. Provides comprehensive administrative support for senior managers, in the development, implementation, and management of programs and policies for departments and committees. Develops, implements, and maintains sound office practices and procedures.

Requirements

Two years of formal training or education beyond the high school level (e.g., associate's degree).
Demonstrated ability to utilize independent judgment in the execution of a wide range of administrative and executive support-related tasks.
Demonstrated ability to be flexible and handle multiple projects at the same time.
Demonstrated ability to build strong relationships and positively interact with multidisciplinary staff, patients, and others.
Demonstrated ability to act independently when required and perform as a highly functional member of a team.
Possess Associate/Export proficiency in the Microsoft Office Suite of Products including Windows, Word, Excel, PowerPoint, and demonstrated ability to learn multiple applications and/or systems.

Responsibilities

Contributes to managing related Senior Leadership's complex calendar and schedule, resolving any scheduling conflicts, prioritizing appointments, assisting with meeting preparations and travel arrangements when needed. Sustain a daily calendar of meetings and events.
Performs various administrative and executive support tasks while managing sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the Hospitals operations.
Serves as a point of contact for the business activities undertaken by the Vice President. Acts as a liaison to triage contacts from the public, visitors, patients, staff, physicians, business associates, volunteers, donors, solicitors, and others, working independently to provide resolution as appropriate.
Facilitates virtual (GoTo, Zoom), in-person and hybrid formatted meetings and events. Produce polished minutes and execute and track the completion of action items.
Manage intake, support, and communications for different processes (e.g., Labor Management Committee)
Works independently and within a team on special, nonrecurring, and ongoing projects. Coordinates multiple aspects of projects, events, and other complex activities.
Manages and maintains day-to-day office operations. (e.g. files, orders supplies, equipment, leases, contracts, regulatory paperwork, recruitment support, practice acquisitions, mailings, donor calls, maintaining databases, Intranet website administration, Endowment funds).
Responsible for and assisting with coordinating, developing, and implementing related internal policies and procedures. Review, monitor, and evaluate needed action items on an ongoing and rotational basis related to policy; work with the department to research best practices; and distribute policy and/or procedure for review, approval, and reading.
Assist Vice Presidents by researching, preparing, and creating documents, reports, and presentation materials as needed.
Performs other duties as assigned or directed. E.g., Serves as backup to other Executive Assistants.

Benefits

Health insurance and dental benefit
Available to full-time (30+ hours) and part-time employees (20-29 hours)
Wellness programs
Life/LTD insurance
403B retirement savings account with employer contribution
Tuition reimbursement
On-site childcare
Complimentary on-site employee fitness center
Paid time off
Career development
Employee Activities Committee
Military Program (offering a supportive environment for those serving or who served in the armed services)
Streamlined military leave process
Enhanced military leave policy
Enrichments to benefits and paid-time-off
Organizational resources committed to employees and their families
Education for employees and managers
Recognition of service