Executive Assistant

Catalent•Tampa, FL

32d•Onsite

About The Position

Executive Assistant Position Summary: Hourly position Onsite based out of our Tampa, FL location The Executive Assistant is a trusted partner to senior executive leaders, providing high-level administrative and operational support in a fast-paced, complex environment. This role requires sound judgement, exceptional organizational skills, and the ability to anticipate executive needs while managing multiple priorities with discretion and professionalism. Our Tampa location is the corporate headquarters of Catalent. The Role: Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities Process and reconcile travel and expense reports using Concur Other duties as assigned

Requirements

High school diploma or equivalent required; college degree preferred
Minimum of three years’ experience supporting senior leaders in an executive assistant role
Experience in a corporate or highly regulated environment preferred, pharmaceutical or life sciences experience a plus
Willingness to work extended hours or overtime as business needs require
Reliable transportation required
Individual may be required to sit, stand, walk regularly and occasionally lift 0-15 pounds

Nice To Haves

Experience in a corporate or highly regulated environment preferred, pharmaceutical or life sciences experience a plus
college degree preferred

Responsibilities

Provide comprehensive, proactive administrative support to senior executives, ensuring efficient day-to-day operations
Manage complex calendars, scheduling internal and external meetings across multiple time zones, with flexibility for urgent and last-minute changes
Coordinate domestic and international travel, including flights, ground transportation, accommodation, visas, and passport renewals
Prepare, edit, and compile executive-level presentations, reports, dashboards, and briefing materials
Support planning and execution of onsite and virtual meetings, including agendas, logistics, catering, and follow-up actions
Act as a key liaison with other Executive Assistants to align schedules, travel plans, and leadership activities
Process and reconcile travel and expense reports using Concur
Other duties as assigned