Executive Assistant

State of Oklahoma

About The Position

Executive Assistant A Republican State Senator is seeking a full-time Executive Assistant to manage their office by communicating with constituents and assisting with the legislative process. The ideal candidate will be proactive, highly organized, and committed to the mission of serving the people of Oklahoma. This role demands integrity, trustworthiness, and a strong work ethic, as well as the ability to multitask and communicate effectively both in writing and verbally. They should be comfortable working in a high-demand environment and be skilled at improvising and changing direction when necessary. The Executive Assistant works under the direct supervision of the assigned Senator subject to Senate employee policies.

Requirements

Strong interpersonal skills with a commitment to constituent service and community engagement
High level of discretion, confidentiality, and independent judgment with respect to prioritization of scheduling appointments
Collaborate effectively with colleagues, other legislative offices, and constituent groups
Computer skills including proficient knowledge of Office 365 and Microsoft Office suite
Strong attention to detail
Work cooperatively and courteously with others and possess temperament to communicate with a variety of personalities and divergent views in a tactful, pleasant and professional manner
At least two (2) years of experience in standard clerical and office procedures and duties

Nice To Haves

Basic knowledge of legislative process and terminology preferred
Knowledge of legislative process preferred

Responsibilities

Manage Senator’s legislative and official schedule with coordination of scheduling requests
Serve as the first point of contact for constituents. Show empathy and professionalism in addressing concerns, connecting individuals with resources, and helping them navigate government systems
Maintain a strong understanding of current public policy issues
Establish and maintain an effective system for tracking the Senator’s sponsored bills and other legislation as requested
Assist in preparing reports, conducting research as needed, maintain current files of legislation in office and on Senate floor for daily agenda
Coordinate bill and amendment drafting requests with staff and those requesting legislation
Manage the Senator’s correspondence and take appropriate action, including proofreading to ensure all communications, reports, and documents are polished and error-free
Build and maintain relationships with stakeholders, especially within the Senator’s district
Manage office supplies and Senate office supply account
Submit Senator requests for mileage and per diem reimbursement
Perform other related Senate work as required and assigned