Executive Assistant

Schneider Downs•Pittsburgh, PA

45d•Hybrid

About The Position

As a trusted advisor in the professional services industry, you know what matters most to clients: Big thinking with a personal focus. You also know what matters most to your own success, including: career growth, work-life flexibility, leadership that cares about your ability to succeed, the opportunity to give and receive one-on-one coaching and mentoring, as well as learning opportunities that inspire professional development. Experience them all at Schneider Downs, where we’ve been providing accounting, tax, consulting, and wealth management services through our team of innovative thought leaders for over 65 years. Start building a career with people motivated to help you succeed—and enjoy more of what counts. As the Executive Assistant, you will provide administrative support to senior leaders within our Consulting practice. This role requires a high level of professionalism and the ability to provide a high level of support with attention to detail, quality focus and flexibility within a dynamic team environment. In this role, you will need to work independently, as well as in close concert with senior leaders, be able to represent professional courtesy and acumen, and deliver high quality work in support of the team’s diverse functions and activities. We understand the importance of work-life balance. That's why we've embraced a hybrid work model, allowing you to enjoy the flexibility of working from home as well as in the office. Under the hybrid work model, you will work at least three (3) days per week in the office.

Requirements

Bachelors’ degree in Business or related field OR High School Diploma/GED and four years of relevant experience
Previous experience supporting executive-level individuals in a corporate environment
Advanced knowledge of Microsoft Office suite, including Word, Excel and PowerPoint
Strong understanding of business workflows and the ability to manage, troubleshoot and improve both automated and manual processes
Proven ability to work independently, proactively and effectively in a dynamic, fast-paced, multi-tasking environment
Strong writing, proofreading, editing and language skills
Extreme attention to detail, and strong organizational skills
Ability to define priorities and to handle multiple tasks and projects, with minimal direction
Ability to work under pressure; maintain problem-solving attitude
Adaptable; able to change focus quickly
Strong interpersonal skills in working with internal staff, shareholders and clients
Strong telephone oral communication skills
Discreet, with ability to keep information confidential
Knowledge of office support practices and techniques

Nice To Haves

Previous professional services firm experience

Responsibilities

Provide administrative support displaying an understanding of the firm’s organizational priorities to ensure projects and tasks are well managed
Provide strong administrative support by assisting with internal communications as well as handling inquiries from external clients
Handle other tasks including, but not limited to: draft and process new account paperwork, manage multiple projects simultaneously, arrange and coordinate meetings and events, complete expense reports, maintain consulting intranet page, and other projects as assigned
Compose and prepare confidential correspondence, reports, presentations and other documents as directed
Maintain databases and files according to compliance regulations
Manage calendars, independently schedule appointments and prepare executives for meetings as needed
Arrange detailed travel plans and itineraries, compile documents for travel-related meetings and prepare and track expense reports
Orchestrate client onboarding including non-disclosure agreements, master services agreements and statements of work
Support working committees in the consulting practice
Assist with membership and license renewals