Executive Assistant

METACYCLE LLC•Gainesville, TX

About The Position

We are seeking a highly organized and proactive Executive Assistant to support our executive leadership team. The ideal candidate is a detail-oriented professional with exceptional Microsoft Excel skills, a passion for organization, and the ability to manage multiple priorities in a fast-paced, dynamic environment. This role requires a high level of discretion, initiative, and the ability to anticipate needs and solve problems independently.

Requirements

Proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas, charts, data analysis) is required.
Bachelor’s degree preferred but not required.
Minimum of 3–5 years of experience in an executive administrative or similar role.
Exceptional organizational skills and keen attention to detail.
Strong written and verbal communication skills.
Ability to prioritize tasks and manage time effectively in a high-pressure environment.
Comfortable working independently and collaboratively.
Experience with Microsoft Office Suite, calendar management tools, and virtual meeting platforms.

Nice To Haves

Enjoys solving problems and thrives in a challenging, fast-paced work environment.
Demonstrates a proactive mindset and a “can-do” attitude.
Flexible and adaptable to changing priorities and demands.

Responsibilities

Provide high-level administrative support to executives, including calendar management, travel arrangements, and meeting coordination.
Create, maintain, and analyze complex Excel spreadsheets and reports to support business operations and decision-making.
Prepare presentations, correspondence, and other documents with a high degree of accuracy and professionalism.
Manage multiple projects and tasks simultaneously, ensuring deadlines are met with precision.
Serve as a liaison between executives and internal/external stakeholders.
Maintain confidentiality and handle sensitive information with integrity.
Support event planning, team communications, and special projects as needed.
Front Office Management: greeting guest, answering and properly directing phone lines, ordering office supplies, etc.