Executive Assistant

AMLI • Addison, TX

7d • Onsite

About The Position

If you demonstrate strong administrative and organizational skills and love variety in your job, apply for our Executive Assistant opening. AMLI Residential is looking to hire a detail-oriented professional to support VP and above-level executives in various support and administrative functions. Based out of AMLI Residential's Corporate office in Addison, Texas, the person in this role is actively involved in multiple company-wide special projects and will work closely with AMLI's senior leadership and HR department.

Requirements

• A High School Diploma (or GED) is required. College degree preferred.
• Three years of experience supporting executive-level individuals is recommended but not required.
• Excellent customer service and verbal and written communication, as well as a professional demeanor, enthusiasm, and the ability to maintain confidentiality, are essential.
• The ability to handle multiple projects and prioritize workflow is also essential.
• Monday – Friday in office required.

Nice To Haves

• Additional knowledge of Adobe Acrobat, Workday, and Visio is helpful.
• Experience using AI is a big plus.
• Minimal travel required; some to Dallas area properties, as needed.

Responsibilities

• Support business and community operations nationwide with ongoing activities and various special projects.
• Act as Regional Coordinator for the Dallas region, which includes facilitating new hire orientations.
• Prepare weekly, monthly, and quarterly reports.
• Event Planning: Coordinate and prepare travel, conference attendance, on and off-site meetings, workshop materials, and resources: coordinate Volunteer activities, recognition events, and culture committee.
• Manage and handle escalated resident phone calls and online reputation management.
• Create and edit MS Excel spreadsheets, PowerPoint presentations, and Word documents.
• Manage calendars, schedule meetings, plan travel, and maintain expense and T+E reports.
• Ensure timely response and communications/decisions in the absence of traveling Executives.
• Prepare training materials and ensure timely delivery, Coordinate training room setup, AV, computers, meals, and travel arrangements for attendees.

Benefits

• Medical, Dental, and Vision Coverage
• 401(k) Company Match
• Life Insurance, Long Term Disability, Short-Term Disability, and Parental Leave
• Rental Discount at any AMLI apartment
• Tuition Reimbursement
• Paid Time Off (PTO): 20 days of PTO + 9 paid holidays. PTO increases with tenure.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees