Executive Assistant, Office of the CCO
About The Position
Planned Parenthood of Tennessee and North Mississippi is one of Tennessee's oldest and largest private, non-profit health care agencies. For over 75 years, PPTNM has remained committed to providing high-quality, affordable reproductive services and education throughout Tennessee, north Mississippi, and parts of Arkansas and Kentucky. We have four health center locations in Tennessee: Memphis, Nashville and Knoxville. Our mission is to improve health and well-being by providing high-quality, nonjudgmental sexual health care, honest and accurate sexuality education, and reproductive health and rights advocacy. The Executive Assistant is responsible for day-to-day administrative support for the PPTNM CCO which operates four health centers in Memphis, Nashville, and Knoxville. This role is an on-site role five (5) days a week.
Requirements
- BS or BA degree or equivalent work experience required
- At least three year's experience in an administrative support capacity.
- Alignment with the mission and values of Planned Parenthood.
- Able to demonstrate behaviors that represent the Affiliates Workplace Values.
- Attention to detail and accuracy in work is critical.
- Excellent written and verbal communication skills.
- Excellent organizational skills.
- Strong organizational and computer skills, including MS Word and MS Excel.
- Must be an effective time manager, able to work without direct supervision, and demonstrate sound judgment and decision-making skills.
- Must be able to interface positively with staff, donors, supporters, and volunteers.
- Possession of integrity, energy, and enthusiasm.
- Accepts a flexible work schedule including occasional weekend and evening hours as necessary.
- Must be able to drive with valid license and insurance and lift and carry 25lbs. unassisted.
Responsibilities
- Monitor and coordinate executive calendars for CCO
- Schedule and coordinate meetings, appointments, and travel for the CCO
- Process travel expense reports for CCO
- Ensure deadlines are met; assist with tasks necessary to meet deadlines
- Prepare memoranda for the department regarding policies, procedures, and other issues as instructed by the CCO and establish and maintain a filing system for department communication
- Handle confidential matters
- Serve as communication liaison for the departmentrouting critical requests and helping establish executives priorities
- Plan department events including negotiation with outside vendors as necessary
- Run basic reports from patient database and prepares data presentations to assist with decision-making, grant reports, quality reports and ad hoc reporting requests
- Responsible for reminding of upcoming expiring licensure for employed licensed staff
- Conserve executive time by assisting with email correspondence, drafting internal and external communications, collecting and analyzing information, dealing with logistics, and returning and scheduling phones calls and meetings
- Attends meetings, takes notes, and delivers meeting minutes with action items to team members
- Perform other duties as assigned to meet the goals of the department
- Adhere to Planned Parenthood code of conduct, mission and values
Benefits
- Competitive base salary commensurate with experience
- 100% Employer paid Medical, Dental, Basic Life/AD&D, STD, LTD (Employee Only Coverage)
- Voluntary Vision, Buy-Up options on Basic Life, Spouse, & Dependent
- 401(k) plan with matching opportunity
- Plum Benefits & Pet Insurance
- Starting PTO of 15 vacation days within first year (pro-rated based on start date), 2 Floating Holidays and 10 Paid Holidays
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
