Executive Assistant

Stoke Therapeutics•Bedford, MA

67d•$109,000 - $132,000•Hybrid

About The Position

Stoke is seeking a highly motivated and experienced Executive Assistant to join a company pioneering genetic disease treatments. This is a pivotal executive support role for someone who brings composure, precision, and a genuine commitment to enabling leadership excellence at the highest level. The successful candidate will provide direct support to the Chief Patient Officer, and SVP, Head of Global Medical Affairs.

Requirements

Bachelor's degree required with a minimum of 8+ years relevant experience.
Extensive experience managing executive travel.
Proficiency in MS Office with expertise in Microsoft Word, PowerPoint and Excel.
Detail oriented, flexible and comfortable working in a fast-paced office environment.
Exceptional verbal and written communication skills.
Superior organizational skills and dedication to completing projects with quality and in a timely manner.
Must be a solution-oriented team player.
Must possess forward thinking skills, problem solving, creativity and critical thinking skills.
Ability to maintain high level discretion and confidentiality.

Nice To Haves

Experience working in a Biotech environment preferred.
Prior experience working with field teams preferred.

Responsibilities

Provide proactive, comprehensive, and confidential administrative support to the heads of the Commercial and Medical Affairs organizations and their teams, ensuring seamless coordination across calendars, meetings, and business priorities.
Partner with the executives' direct teams as needed to facilitate communication, scheduling, and information flow—providing occasional administrative support to ensure alignment and efficiency across functions.
Manage complex domestic and international travel logistics, including itineraries, accommodations, and expense reconciliation.
Find cost effective solutions while maintaining high standards for travel and events for the entire team
Plan offsite activities by assisting in agenda creation, coordinating internal and external speakers, and partnering with IT for technical event needs
Manage travel, expenses, meeting planning and invoicing for team events
Coordinate and support complex meetings with internal stakeholders and Key Opinion Leaders, investors, and other external parties.
Prepare and organize meeting materials, including agendas, presentations, and follow-up documentation for internal and external stakeholders
Arrange or set-up AV for hybrid, remote, or in-person meetings and trouble-shoot basic AV technology issues for conference calls and interface with IT and conference services for advanced matters.
Process and reconcile expense reports promptly and accurately.
Serve as a liaison and travel coordinator for departmental visitors.
Create, manage and track purchase orders as requested.
Provide cross-coverage and proactive collaboration within the administrative team.
Assist the administrative team on company-wide projects as requested.
Handle additional special projects as assigned.