Executive Assistant

Glanbia•Downers Grove, IL

35d•$75,000 - $95,000•Onsite

About The Position

Glanbia is a global nutrition company, grounded in science and nature and dedicated to providing better nutrition for every step of life’s journey. Glanbia Performance Nutrition is part of Glanbia and owns brands that include Optimum Nutrition, BSN, Isopure, Think!, Amazing Grass and more. From athletes to remote workers, people around the world want to eat well and live healthier, more active lives and we have the products to match! We are hiring an experienced executive assistant to provide administrative support to senior leadership. This role reports to the Executive Administration Team Lead and is a member of a best-in-class administrative team who play a vital role in managing the day-to-day activities for our leaders and the organization. This role is based in Downers Grove, IL and requires in office 3+ days per week.

Requirements

Associates or higher degree and 5+ years of administrative support including C-Suite Executives
Demonstrates exceptional attention to detail in all tasks, ensuring accuracy and quality in every aspect of work
Forward thinking and ability to anticipate the needs of the leadership team
Experience in international and domestic travel coordination
Advanced calendaring skills; ability to manage multiple calendars at one time
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, TEAMS and CoPilot)

Responsibilities

Provide high level administrative support to VP level executives
Provide high level administrative support to members of executive leadership team
Maintain and coordinate complex calendar schedules
Coordinate travel (domestic and international) including flights, hotels and transportation needs
Expense report execution and completion
Execute heavy onsite meeting coordination including detailed meeting preparation
Proactive management of schedules and protecting the time of the executive and their team
Maintain a high level of confidentially, professionalism and integrity across all levels of interaction.
Manage special projects when requested that involve a high level of logistical thought
Liaison with EA Team Lead on executive related internal and external meetings, strategic initiatives and events as requested
Provide backup support to other executive assistants as needed for meetings and coverage as well as front desk coverage when needed