Executive Assistant

Everfox•Herndon, VA

2d•$82,500 - $102,500•Onsite

About The Position

Intelligent. Dynamic. Resilient. Everfox, formerly Forcepoint Federal, has been defending the world’s most critical data and networks against the most complex cyber threats imaginable for more than 25 years. As trailblazers in defense-grade, high assurance cyber security, we have been leading the way in developing and delivering innovative cyber security technology. We protect data wherever it resides. Our unwavering dedication and commitment to our customers and the critical missions they serve are what set us apart. We are dynamic, vigilant, and proactive in everything we do. Our suite of cross domain, threat protection and insider risk solutions empower governments and enterprise organizations to use data safely - where and however their people need it. At Everfox, we innovate, we invest, we achieve. We protect what matters most to our customers. And we offer protection like no other. We do all of this so our customers can focus on what matters most… their mission. Job Title: Executive Assistant Location: Herndon, VA Overview: We are seeking a proactive, enthusiastic, and highly organized Executive Assistant – Level 1 to join our team. This role provides foundational support to the Senior Executive Assistant and collaborates closely with the broader EA team. The ideal candidate brings a positive attitude, strong initiative, and a willingness to jump in wherever needed to help the team operate smoothly. This position is in‑office at least four days per week, as direct coordination, collaboration, and executive support require a strong on‑site presence.

Requirements

High school diploma or equivalent.
1–2 years of administrative, reception, or support experience.
Strong proficiency with Microsoft Outlook, Teams, Word, and Excel.
Excellent communication, time management, and organizational skills.
Ability to work onsite at least 3-5 days per week.
Reliable, collaborative, and adaptable with strong attention to detail.

Nice To Haves

Experience supporting multiple leaders simultaneously.
Prior exposure to calendar and travel coordination.
A self‑starter approach with a passion for supporting a high‑performing team.

Responsibilities

Provide day‑to‑day administrative support to the Senior EA and leadership team.
Maintain organized systems, prepare documents, and handle correspondence.
Support and collaborate across the EA team — stepping in to assist with coordination, coverage, or tasks as needed.
Assist with visitor support, office logistics, and general operational tasks.
Manage and prioritize complex calendars for multiple leaders, including several Vice Presidents.
Coordinate meetings, manage shifting schedules, resolve conflicts, and ensure executives are prepared for upcoming commitments.
Handle scheduling across time zones and with external partners.
Arrange domestic and international travel for several Vice Presidents and assigned leaders.
Build comprehensive itineraries, manage logistics, and support last‑minute changes.
Prepare, submit, and reconcile travel and expense reports accurately and within policy.
Process and track expense reports for multiple VPs and designated leaders.
Reconcile receipts, ensure policy compliance, and follow up on outstanding items.
Assist with meeting setup, materials, agendas, and action‑item tracking.
Coordinate small‑scale events, team activities, and onsite workflows.
Manage conference room bookings and associated logistics.