Executive Assistant

Jefferson Capital Systems • Minneapolis, MN

2d

About The Position

Are you a multi-tasker able to maintain professionalism in a fast-paced environment? We are seeking an Executive Assistant to provide high-level administrative support to the CEO and Senior Management Team. This person will perform a variety of administrative, scheduling, data management, analytical, and research duties. Ideally, this candidate is self-motivated, well organized, excels in professional communications, exemplifies flexibility and confidentiality, and is willing to embrace day-to-day challenges and opportunities as they arise. What does a typical day look like?

Requirements

• Bachelor's degree required, Business Administration or equivalent preferred.
• Three to five years prior experience supporting a senior executive or leadership team.
• Advanced knowledge and proficiency in Microsoft Office Suite, and scheduling.
• The ability to meet deadlines in a fast-paced environment.
• Strong organizational and time-management skills that reflect the ability to perform and prioritize multiple tasks with excellent attention to detail.
• Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and responsiveness.
• Excellent written and verbal communication skills.
• Highly resourceful team-player, with the ability to also be effective independently.
• High sense of urgency, drive, and commitment to get the job done within the expected timeframes.

Nice To Haves

• Previous experience supporting executives at a public company preferred.

Responsibilities

• Draft, review, and send communications on behalf of the CEO.
• Organize and prepare for meetings (in person and virtual), including scheduling, gathering and/or developing presentation materials, and arranging meeting logistics.
• Prioritize CEO emails and advance queries where appropriate.
• Coordinate travel arrangements for all company business travel in a cost-effective manner.
• Maintain various records and documents for the CEO, including confidential and sensitive information.
• Serve as liaison between CEO, staff, and the public. This includes screening calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately.
• Create, update, and maintain a variety of projects and reports utilizing PowerPoint, Excel, and other Office programs.
• Coordinate quarterly board meetings including scheduling, preparing materials, and acting as a liaison between the board and the CEO.
• Manage office, including answering all incoming phone calls, ordering office supplies, liaising with office vendors, managing office projects, and stocking break room.
• Other duties as assigned, including occasional support for other senior executives, including the CFO and General Counsel as needed.

Benefits

• At Jefferson Capital, we're committed to supporting your career growth every step of the way.
• We offer full support and career development resources to help you expand your skills, enhance your expertise, and reach your professional potential.
• You'll be part of a diverse and inclusive community where your voice is valued, and innovation is encouraged.
• Our generous rewards plan covers health, financial well-being, work/life balance, and career benefits, ensuring that you're supported both personally and professionally.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 501-1,000 employees