Executive Assistant

Wyld•Clackamas, OR

55d•$75,000 - $115,000

About The Position

The Executive Assistant provides high-level administrative and coordination support to the Executive team, ensuring the day to day run smoothly and efficiently. This role manages complex calendars, meetings, prepares materials and correspondence, coordinates cross-functional priorities and tracks key deadlines and executive initiatives to ensure timely follow-through. Serving as a central point of organization and communication, the Executive Assistant helps prioritize requests and maintain alignment across teams and workflows using strong judgement and ownership. The ideal candidate is proactive, highly organized, detail-oriented and thrives in a fast-paced environment where priorities shift quickly.

Requirements

4+ years of experience supporting senior leadership, business administration, project or program management.
Highly organized, proactive, and solutions-oriented; able to anticipate needs and remove roadblocks before they arise
Comfortable working independently and taking ownership in a fast-paced, evolving environment.
Proven ability to manage complex scheduling, shifting priorities, and high volumes of coordination with accuracy and professionalism.
Strong project coordination skills, including follow-through, organization, and the ability to drive action across multiple stakeholders.
Excellent written and verbal communication skills with strong attention to tone, clarity, and professionalism.
High level of discretion and sound judgment, with the ability to handle confidential information appropriately.
Must have experience working with a high sense of urgency, preferably in a fast-paced work environment
Computer Skills: Strong technical proficiency with common workplace tools; Microsoft suite (core applications), Google, Slack, experience in Jira and/or other management platforms and software.
Language Skills: Must be able to effectively communicate in English, both verbally and written
Math Skills: Possess basic mathematical skills; addition, subtraction, multiplication and division
Travel Requirements: Occasional travel required between buildings and sites
Ability to maintain and manage confidential information
State regulations require all applicants must be 21 years of age or older
Will be required to submit to a background check
Must obtain all applicable state-required permits, licenses, and certifications

Nice To Haves

Experience supporting operational workflows, internal documentation, or business process improvements strongly preferred.
ServSafe or Food Handler’s Card preferred

Responsibilities

Act as a central point of organization for incoming requests, ensuring priorities are aligned with executive objectives.
Anticipate needs and proactively address scheduling, documentation, or communication gaps.
Exercise sound judgment and discretion when handling confidential and sensitive information.
Manage complex and dynamic executive calendars, including scheduling across time zones, coordinating internal and external meetings, prioritizing requests, and resolving conflicts.
Attend meetings as needed to capture notes, track action items, and ensure timely follow-up.
Serve as a liaison between executives and internal/external stakeholders to ensure clear and professional communication, including but not limited to; drafting and editing correspondence, communications, agendas and other documents on behalf of executives.
Monitor executive initiatives and cross-functional deliverables, ensuring deadlines are met and related documentation is organized and up to date.
Coordinate cross-functional meetings, recurring leadership sessions, offsites, and strategic planning events, including agenda preparation, materials, note-taking, and tracking action items to ensure timely follow-through.
Serve as a central liaison between executives and internal/external stakeholders, ensuring communication is professional, aligned, and efficiently managed to support team alignment and information flow.
Support special projects as needed — ranging from event planning and logistics to process improvement initiatives and cross-functional coordination.
Additional duties and responsibilities may be assigned based on business needs