Executive Assistant
About The Position
The Executive Assistant is responsible for performing administrative duties for the Chief Executive Officer (CEO). Responsibilities include screening calls; managing calendars; making travel, meeting and event arrangements; preparing reports and financial data; training and supervising other support staff; and customer relations. This position requires strong computer and Internet research skills, flexibility, excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Sensitivity to confidential matters required. The Executive Assistant conserves the C.E.O.’s time and promotes the clinic image by representing the C.E.O. internally and externally; providing liaison between the Chief Operating Officer, Clinic Manager, Administrative Financial Specialist and employees.
Requirements
- 3-5 years of experience in administrative work, preferably in a health care office.
- Ability to work independently with little or no supervision.
- Proficient with Microsoft Word, PowerPoint, Excel, and Outlook.
- Ability to multitask, prioritize, and work under deadlines.
- Demonstrated ability to use proper English, spelling, grammar and punctuation in business correspondence.
- Must have strong transcription skills.
- Requires strong organizational skills.
- Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.
Responsibilities
- Works closely with Management Leads on day-to-day operations
- Attends meetings on behalf of the CEO
- Troubleshoots and resolves operational problems
- Actively involved in P.R in the community
- Takes Board Meeting and Committee Meeting Minutes
- Prepares Board Meeting Minutes
- Communication with the Board
- Maintains sensitive files and records
- Plans and schedules meetings and appointments
- Prepares meeting materials
- Conducts research for various projects
- Prepares correspondence, reports, and presentations
- Makes travel and guest arrangements
- Provides quality customer service at all times
- Manages various projects as assigned while exercising discretion and independent judgement
- Punctuality, regular and reliable attendance
- Performs other duties as developed, directed or assigned
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
Number of Employees
51-100 employees
