Executive Assistant

VERO BIOTECH INC•Atlanta, GA

23d

About The Position

The Executive Assistant provides high-level administrative and operational support to the Chief Technology Officer (CTO) and the Operations/Engineering leadership teams. This role focuses on coordinating projects, managing information flow, compiling performance metrics, and ensuring smooth execution of organizational priorities. The Executive Coordinator acts as a central hub for communication and follow-through, bridging strategic objectives with day-to-day operations.

Requirements

3–5 years of experience in project coordination, executive support, or operations roles.
Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook, project management tools).
Strong organizational skills with attention to detail and ability to manage multiple priorities.
Excellent communication and interpersonal skills; able to collaborate across diverse teams.
Experience in life sciences, medical devices, or manufacturing/engineering environments is preferred.
Comfortable in a fast-paced environment with multiple tasks and projects at hand.
Able to organize and manage large amounts of files, tasks, schedules, and information.
Self-directed and able to work without supervision.
Energetic and eager to tackle new projects and ideas.
Comfortable in both a leadership and team-player role, manages team members, leads assistant meetings, and supervises when needed.

Nice To Haves

Five plus prior experience in mid- to senior-level administration, business, pharmaceuticals, medical device or biotech, hospital or medical, management, or related field.
IAAP Certified Administrative Professional (CAP) or professional certification in office management preferred but not required
Bachelor’s degree in business administration or related field preferred but not required

Responsibilities

Support the CTO and leadership team by organizing meetings, preparing agendas, and proactively tracking action items.
Coordinate communications across departments to ensure alignment with organizational priorities.
Manage scheduling logistics and assist with travel and event coordination as needed.
Develop and distribute detailed and accurate materials and agendas to ensure leadership meetings are structured and productive.
Assist in planning, monitoring, and reporting on Operations and Engineering initiatives.
Maintain project trackers, timelines, and documentation to ensure accountability across workstreams.
Facilitate collaboration between stakeholders to ensure deliverables are completed on schedule.
Compile weekly and monthly operational metrics across manufacturing, supply chain, quality, and R&D.
Prepare dashboards and standardized reporting templates to track progress toward KPIs and strategic objectives.
Support quarterly reporting cycles with data summaries and presentation materials.
Assist in preparing executive-level presentations for Board meetings, strategy reviews, and quarterly business reviews
Draft memos, updates, and communication materials for leadership distribution.
Ensure consistency in formatting and messaging across departmental documentation.
Organize logistics meetings, workshops, and offsite sessions.
Support administrative functions such as onboarding coordination, vendor arrangements, and document management.
Act as a liaison across teams to ensure timely updates and follow-through on key initiatives.