Executive Assistant

Berkley•Scottsdale, AZ

23h

About The Position

The Executive Assistant to C ‑ Level leadership provides high ‑ level administrative, operational, and strategic support to senior executives. This role ensures the executive ’ s time, priorities, and communications are managed with precision, confidentiality, and proactive judgment. The EA acts as a trusted partner, enabling the executive to focus on organizational strategy and high ‑ impact initiatives.

Requirements

5–10+ years of executive-level support experience, ideally supporting C ‑ suite leaders
Exceptional communication skills, both written and verbal
Advanced proficiency in productivity tools (Microsoft 365, Teams, PowerPoint, Excel, etc.
Strong organizational and multitasking abilities with a proactive, resourceful mindset
High emotional intelligence and the ability to navigate complex interpersonal dynamics
Ability to work under pressure, manage shifting priorities, and maintain composure
Microsoft Products including Word, Excel, PowerPoint
Egencia Travel or online Travel booking experience
Chrome River or Similar Online Expense Reporting Tool

Nice To Haves

Bachelor’s degree preferred or equivalent experience

Responsibilities

Executive Support & Calendar Management : Manage complex calendars, prioritize meetings, coordinate cross‑functional schedules, and ensure the executive is fully prepared for all engagements.
Communication & Correspondence : Draft, review, and manage correspondence, presentations, and reports; act as a liaison between the SLT and President – Serve as a Brand Ambassador of the President and Vela to Corporate and external constituents.
Confidential Information Handling : Manage sensitive information with absolute discretion and maintain a high level of professionalism.
Travel & Logistics for President and SLT : Coordinate domestic travel, itineraries, accommodations for Team Expense Management for President and SLT – Prepare and Process all expense reports, receipt gathering and approvals for SLT and team members reporting into the SLT
Operational Efficiency : Identify opportunities to streamline processes, improve communication flow, and enhance executive productivity.
Scottsdale Office Management: Manage supplies and consumables for staff, coordinate Scottsdale SLT lunch, dinner and meeting space reservations and partner with onsite team for holiday events and team-building functions.
Demonstrate Leadership Values: Model and uphold the principles and behaviors exemplified by the Senior Leadership Team (SLT); foster a culture of integrity, collaboration, and accountability across office operations and serve as a role model in aligning daily practices with organizational vision and leadership standards.