Executive Assistant

TLP Management Services LLC • Roswell, GA

8d • Onsite

About The Position

The Executive Assistant position provides senior-level administrative and analytical support to executive leadership based in the Roswell Corporate Office. This role requires a detail-oriented professional with the ability to provide both administrative support and analytical insight. This position plays a key role in operational efficiency and directly supports leadership across a network of facilities.

Requirements

• General working knowledge of budgeting, operational reporting, and financial analysis.
• Strong organizational and analytical skills with exceptional attention to detail and accuracy.
• Ability to maintain a high level of integrity and confidentiality when dealing with organizational information.
• Capable of establishing effective working relationships that promote teamwork and collaboration.
• Ability to independently develop solutions to problems/challenges as they arise.
• Ability to multi-task, prioritize, and work under pressure to meet deadlines while maintaining the highest quality of work product.
• Excellent verbal, written, and interpersonal communication skills with the ability to maintain strict confidentiality.
• High proficiency with Microsoft Office applications, including Excel and PowerPoint, and demonstrated experience with SharePoint; Ability to be a positive representative of the Company both internally and externally.
• Ability to always work with respect and cooperation with fellow employees and customers.
• Must be committed to always working safely.
• High school diploma / GED or equivalent experience is required; a Bachelor’s Degree in Accounting, Finance, or Business Administration is preferred.
• Minimum of five years of professional administrative or office management experience required.

Nice To Haves

• Experience within Oil and Gas, Chemical, or Industrial industries preferred.

Responsibilities

• Provide comprehensive administrative support to the Operations executive team.
• Compile, edit, and format presentation materials for Board of Directors meetings.
• Manage travel arrangements and prepare expense reports for the executive team.
• Support the annual operations budget process, including data compilation, AFE tracking, budget monitoring, forecasting, and executive-level reporting.
• Track departmental operating expenses and key financial metrics in support of Operations leadership.
• Analyze and interpret operational and financial data, including data provided by the Accounting Department, to identify variances, trends, and opportunities for operational improvement.
• Prepare monthly, quarterly, and ad hoc reports, summarizing key operational and financial data, trends, and variances; maintain clear records and dashboards as needed.
• Evaluate existing procedures and processes, identify opportunities for optimization, and support the development, documentation, and implementation of new or revised policies and procedures.
• Provide audit and documentation support for internal controls testing with internal and external auditors.
• Serve as primary contact for day-to-day office operations, coordinating with building management and vendors to ensure facilities, services, and supplies are maintained, issues are resolved efficiently, and office operations function smoothly.
• Plan and coordinate meetings and events, ensuring coordination with other departments as required.
• Oversee the company-wide vehicle fleet management program, including inventory and expense tracking, insurance coordination, and reporting.
• Track and support leadership-directed initiatives and projects, including operational workflows and business process automation improvements, through participation, testing, feedback, and status updates.
• Review and process vendor invoices for payment.
• Support preparation of materials related to regulatory initiatives, audits, insurance matters, litigation support, and other special projects, while responding to evolving business needs.
• Maintain organized on-site and off-site files, including SharePoint libraries, ensuring version control and proper archiving of key operational documents, reports, and presentations.
• Maintain a working knowledge of company policies and procedures, as well as the operational scope, personnel, and emergency procedures at all company facilities.
• Support emergency response planning, drills, and documentation across facilities in coordination with ESOH and Operations teams.
• Other duties as assigned.

Benefits

• Medical/Pharmacy Plan
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Flexible Spending Account Plan
• Health Savings Account
• Tuition reimbursement
• 401(k) Plan with Company Match
• Employee Assistance Plan
• Paid Time Off (PTO) - 1st Year Employee - 80 hours Total (3.08 Hours - Bi-weekly Accrual)
• Paid Holidays - 9 Company Recognized Holidays
• Tuition Reimbursement Program
• Wellness Program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees