Executive Assistant

SOLVENTUM•Eagan, MN

4d•Hybrid

About The Position

At Solventum, we enable better, smarter, safer healthcare to improve lives. As a new company with a long legacy of creating breakthrough solutions for our customers’ toughest challenges, we pioneer game-changing innovations at the intersection of health, material and data science that change patients' lives for the better while enabling healthcare professionals to perform at their best. Because people, and their wellbeing, are at the heart of every scientific advancement we pursue. We partner closely with the brightest minds in healthcare to ensure that every solution we create melds the latest technology with compassion and empathy. Because at Solventum, we never stop solving for you. The Impact You’ll Make in this Role As an Executive Assistant, you will have the opportunity to tap into your curiosity and collaborate with some of the most innovative and diverse people around the world. Here, you will make an impact by: Providing comprehensive administrative support for the VP, Regional Marketing, and global downstream segment leaders for the IP&SS business Supporting and proactively anticipating work needs of the global downstream marketing leadership teams Scheduling and supporting on- and off-site meetings, video conferences and teleconferences, including coordinating logistics and preparing meeting environments Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries. Briefing on items for consideration. Supporting organization employee engagement activities Supporting governance of marketing and corporate policies by maintaining documentation, updating playbooks, and helping ensure teams adhere to established workflows and standards Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, expense reporting, tracking and monitoring budgets, and preparing reports Suggesting and implementing improvements to office and department procedures, methods, and quality goals Managing confidential, sensitive and restricted business information, and supporting executive level professionals Providing administrative project support for major marketing initiatives (e.g., VOC programs, product launches, and marketing campaigns) by organizing timelines, managing logistics, and coordinating activities for successful execution Facilitating communication flow across the IPSS global marketing teams by organizing touchpoints, circulating updates, and ensuring leadership has timely access to information for decision‑making Other duties as assigned

Requirements

High School Diploma/GED from an accredited institution and a minimum of 5 years of combined experience in an administrative assistant function, secretarial, and/or clerical role.
Advanced proficiency in MS Office including Outlook, Word, Excel, and PowerPoint
Highly developed written and oral communication skills
Demonstrated ability to balance multiple priorities
Strong attention to detail in all tasks and documentation
Must be legally authorized to work in country of employment without sponsorship for employment visa status (e.g., H1B status).

Nice To Haves

Excellent organizational skills
Strong interpersonal skills with the ability to interact professionally with all levels of the organization
Expertise equivalent to that which would be obtained through administrative certifications such as the Certified Administrative Professional (CAP)
Experience with financial and employee data systems such as SAP, Workday, Concur expense reporting, etc.
Previous experience supporting executives in the medical technology sector
Degree in Marketing or 2 years of experience in a Marketing support role

Responsibilities

Providing comprehensive administrative support for the VP, Regional Marketing, and global downstream segment leaders for the IP&SS business
Supporting and proactively anticipating work needs of the global downstream marketing leadership teams
Scheduling and supporting on- and off-site meetings, video conferences and teleconferences, including coordinating logistics and preparing meeting environments
Creating and/or compiling meeting materials including agendas, pre-read material, presentations, surveys, and meeting summaries. Briefing on items for consideration.
Supporting organization employee engagement activities
Supporting governance of marketing and corporate policies by maintaining documentation, updating playbooks, and helping ensure teams adhere to established workflows and standards
Performing administrative duties such as coordinating travel, managing calendars, reviewing and routing incoming correspondence, database management, expense reporting, tracking and monitoring budgets, and preparing reports
Suggesting and implementing improvements to office and department procedures, methods, and quality goals
Managing confidential, sensitive and restricted business information, and supporting executive level professionals
Providing administrative project support for major marketing initiatives (e.g., VOC programs, product launches, and marketing campaigns) by organizing timelines, managing logistics, and coordinating activities for successful execution
Facilitating communication flow across the IPSS global marketing teams by organizing touchpoints, circulating updates, and ensuring leadership has timely access to information for decision‑making
Other duties as assigned