Executive Assistant

Lucky Strike Entertainment • New York, NY

41d • $105,000 - $110,000 • Remote

About The Position

Summary: The Executive Assistant provides comprehensive administrative support to the Leadership Team enhancing their productivity by efficiently managing schedules, communications, and special projects. This role requires a high level of professionalism, discretion, and organizational skills to ensure seamless operations within the leadership team.

Requirements

• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• High level of integrity and discretion in handling confidential information.
• Ability to work independently and collaboratively in a fast-paced environment.
• Strong problem-solving skills and attention to detail.
• Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.
• Experience managing board meetings and executive-level reporting.
• Familiarity with financial and sales-related administrative support.
• Knowledge of travel coordination and expense management systems.
• Bachelor’s degree or equivalent experience.
• Minimum of 5 years of experience supporting C-level executives.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Microsoft Teams).

Nice To Haves

• Experience managing board meetings and executive-level reporting.
• Background in financial or sales administrative support.

Responsibilities

• Calendar and Schedule Management:
• Manage complex calendars for the leadership team, ensuring efficient scheduling of meetings, appointments, and events.
• Coordinate and prioritize meeting requests, resolving scheduling conflicts proactively.
• Schedule and manage recurring meetings, ensuring all necessary materials are prepared in advance.
• Send meeting reminders, follow-ups, and ensure alignment with executive priorities.
• Travel Coordination:
• Arrange domestic travel, including flight bookings, accommodations, transportation, and detailed itineraries.
• Ensure all travel logistics align with executive preferences and organizational policies.
• Prepare and process travel expense reports promptly, ensuring compliance with company policies.
• Communication Management:
• Serve as the primary point of contact for internal and external communications on behalf of the executives.
• Draft, edit, and manage correspondence, emails, and other communications with a high level of professionalism.
• Filter and prioritize incoming requests, ensuring urgent matters receive timely attention.
• Maintain confidentiality and discretion when handling sensitive information.
• Meeting and Event Coordination:
• Organize and coordinate meetings, including preparing agendas, materials, and presentations.
• Take minutes during meetings, document key discussions, and ensure timely distribution to relevant parties.
• Plan and execute company events, conferences, virtual meetings, and offsite retreats.
• Coordinate logistics such as venue selection, catering, AV setup, and guest invitations.
• Project Management and Research:
• Conduct research and compile data to support executive decision-making.
• Assist in the preparation of reports, presentations, and financial analyses.
• Manage special projects, ensuring timely completion and alignment with organizational goals.
• Track action items and follow up with stakeholders to ensure project deliverables are met.
• Document and Information Management:
• Organize, maintain, and update digital and physical files for easy retrieval.
• Create and manage executive reports, briefing documents, and presentations.
• Maintain records of key discussions, agreements, and follow-up actions.
• Other Responsibilities:
• Perform additional duties and responsibilities as assigned to support business needs.
• Act as a liaison between executives and other internal and external stakeholders.

Benefits

• Medical, Dental, Vision plans to select from based on your needs
• Wellness resources to help you along your wellness journey
• 401(K) Retirement Plans
• Employee Stock Purchase Program
• Employee Assistance Program (EAP)
• Vacation and Holidays
• Perks! Bowling, Boomer's, and Waterpark discounts, Retail discounts, Event discounts and more!

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 1-10 employees