Executive Assistant

Function Health

33d

About The Position

We are seeking a highly organized, proactive, and discreet Executive Assistant (EA) to support our Chief Technology & Product Officer (CTPO) and VP of Engineering. This individual will be a strategic partner who ensures our leaders are operating efficiently and effectively by managing schedules, streamlining communications, coordinating travel, and supporting operational efficiency across their teams. Additionally, they will be a culture-builder – helping to plan offsites and set up co-working spaces as we scale. The ideal candidate is a self-starter who is comfortable working through ambiguity, meticulous in their attention to detail, resourceful, and capable of thriving in a fast-paced environment. As a member of our team, your contributions will play a critical role in shaping the future of our business as we scale from currently thousands of members to millions. Boston-based candidates are strongly preferred due to frequent collaboration with the CTPO. This role is best suited for those energized by fast-paced environments, excited to build in a high-growth setting, and deeply motivated by our mission at Function. If you're looking for meaningful challenges, dynamic work, and the opportunity to make a real impact—we’d love to meet you.

Requirements

5+ years of experience as an Executive Assistant, preferably supporting technical executive leaders in a fast-paced or start-up environment.
Exceptional organizational skills with proven ability to manage multiple priorities under pressure.
Strong written and verbal communication skills, with attention to detail.
High emotional intelligence & discretion.
Proficiency in Google Workspace, Slack, Zoom, and other productivity tools.
Google Calendar mastery
Ability to work independently, anticipate needs, and solve problems quickly.

Responsibilities

Manage calendar and schedules
Manage the CTPO and VP of Engineering’s complex calendars, scheduling appointments and meetings
Coordinate with internal and external contacts to arrange each leader’s commitments
Prioritize and resolve scheduling conflicts
Handle communication with cross-functional teams and external partners
Handle correspondence on behalf of the executives, including emails, Slack, sync requests, and scheduling coordination
Act as a liaison between the CTPO, VP of Engineering, and other executives, board members, and external partners
Screen and prioritize incoming communications
Coordinate Business Meetings & Travel
Arrange travel itineraries, including transportation, accommodations, and agendas
Prepare necessary documents for board, executive, and team meetings
Cross-colaborate with other EAs to plan offsites and set up co-working spaces as we scale.
Administrative Support
Prepare reports, presentations, and other documents
Manage and maintain records
Build culture
Support team offsites and company events
Oversee and assist with special projects as assigned