Executive Assistant

Reinsurance Group of America, Incorporated • Chesterfield, MO

22h

About The Position

You desire impactful work. You’re RGA ready RGA is a purpose-driven organization working to solve today’s challenges through innovation and collaboration. A Fortune 200 Company and listed among its World’s Most Admired Companies, we’re the only global reinsurance company to focus primarily on life- and health-related solutions. Join our multinational team of intelligent, motivated, and collaborative people, and help us make financial protection accessible to all. A Brief Overview Under supervision, performs complex, highly responsible and confidential administrative support activities to executive level management. Provides support to the Chief Investment Officer and the Investment Leadership team members. Possesses strong communication and organizational skills and enjoys a dynamic and continuous learning environment.

Requirements

• High school diploma, GED or equivalent experience
• 7+ years secretary and administrative experience supporting C-Level
• Advanced Word, Intermediate Excel and PowerPoint skills
• Basic math skills
• Ability to maintain a high level of confidentiality
• Ability to work independently
• Ability to be flexible when needed, take initiative, and demonstrate accountability.
• Intermediate oral and written communication skills demonstrating ability to share and impart knowledge.
• Ability to quickly adapt to new methods, work under tight deadlines and stressful conditions.
• Ability to set goals, multitask and prioritize workload.
• Intermediate level of investigative, analytical and problem solving skills
• Ability to work well within a team environment and participate in department projects
• Ability to balance detail with departmental goals/objectives
• Ability to coordinate projects and handle changing priorities.
• Ability to demonstrate a positive and professional image

Nice To Haves

• Associate’s or Bachelor’s Degree
• Experience in insurance/reinsurance

Responsibilities

• Perform complex administrative support duties which include, but not limited to: scheduling and maintaining complex schedules in Outlook calendar, creating/preparing general to complex correspondence and spreadsheets, preparing varied and complex reports, creating/designing general to complex PowerPoint presentations and presentation materials, and overseeing and coordinating internal and external events.
• Coordinates meetings, itineraries and arrangements for the Executive; Performs highly advanced administrative support duties which include, but not limited to; coordinating complex travel and accommodations and coordinating/ scheduling meetings and conference calls, and handling expense reports.
• Handles executive-level internal and external communications which includes; handling incoming phone calls, returning phone calls, responding to voice-mails, managing incoming e-mails by forwarding and responding to e-mails as appropriate, and creating and mailing letters and memos on behalf of Executive.
• Maintains knowledge and understanding of key internal associates and external clients, board members, or professional organizations who interact directly with Executive.
• Manage a variety of high-level, confidential, and sensitive activities on behalf of Executive.
• Acts as project manager on assigned projects such as HR events, which may include planning and coordinating multiple presentations and dissemination of information.
• Provides administrative assistance as needed on other special projects.
• Performs department records management duties (electronic and paper), including organizing, retrieval, archiving and storage.
• Oversees and performs office management duties
• Performs general administrative support duties which include, but not limited to; opening and distributing mail, preparing outgoing mail, filing and file maintenance, and copying, faxing and scanning.

Benefits

• Gain valuable knowledge from and experience with diverse, caring colleagues around the world.
• Enjoy a respectful, welcoming environment that fosters individuality and encourages pioneering thought.
• Join the bright and creative minds of RGA, and experience vast, endless career potential.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees