Executive Assistant

Sitecore • Manchester, NH

23d • Hybrid

About The Position

The Executive Assistant to the President of Sales (AMS) will provide high-level administrative support, including complex scheduling, calendar management, travel coordination, invoice routing, meeting preparation, and presentation assistance. This role will organize and support a high volume of weekly and ad hoc meetings, including note-taking and follow-up, and will interface regularly with key stakeholders, investors, and C-level leaders.

Requirements

• 5+ years’ Executive Administrative Assistant experience to C level
• Professional demeanor – ability to engage at all levels with Sitecore employees, ELT, customers, and partners
• Calendaring – managing multiple calendars within a dynamic, fast-paced environment, across multiple time zones, countries, and continents.
• Meeting coordination – setting up group meetings, note-taking, and follow-up on action items
• Travel coordination – researching global COVID restrictions and policies for travel, including airlines, transportation, lodging, meeting schedules, agendas,
• Financial assistance – Approval of expenses and accounting support for PO’s in Coupa.
• Excellent verbal and written skills
• Extremely high level of discretion pertaining to confidential information
• Expert on meeting technology, Microsoft Office, balanced skills across Word, Excel, and PowerPoint.
• Superior time management and organizational skills

Nice To Haves

• You will be a great fit on our team if you are personable, have a sense of humor, and a positive attitude

Responsibilities

• Day-to-day administration and coordination of all areas of executive support for our President of Sales
• Scheduling, calendaring, travel, invoice approval routing, and follow-up, meeting and office support, presentation prep assistance, and other administrative activities.
• Handle travel arrangements and make frequent revisions as needed
• Schedule and coordinate numerous weekly and ad hoc meetings to include note-taking and follow-up.
• Interact with key contacts, investors, and other C-level individuals
• Manage meetings for cross-departmental initiatives
• Some but limited travel
• Other duties as required

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed
• Number of Employees: 1,001-5,000 employees