Executive Assistant

DGA Security • New York, NY

1d

About The Position

As an Executive Assistant at DGA Security, you will play a pivotal role in ensuring smooth operations by managing executive schedules, coordinating communications, and handling high-level administrative tasks. This role requires exceptional organizational, communication, and writing skills to support our leadership team effectively. The ideal candidate thrives in a fast-paced environment and demonstrates professionalism, discretion, and attention to detail.

Requirements

• Experience: 3-5+ years of experience as an Executive Assistant, supporting senior leaders or multiple executives.
• Organizational Excellence: Strong multitasking abilities with keen attention to detail.
• Communication & Writing Skills: Excellent written and verbal communication skills, with the ability to draft professional correspondence, reports, newsletters, and marketing copy efficiently and with clarity.
• Tech-Savvy: Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools (e.g., Slack, Zoom, project management software).
• Discretion & Confidentiality: Ability to handle sensitive information with the utmost professionalism.
• Problem-Solving Ability: Quick thinking and resourceful approach to overcoming challenges.
• Time Management: Proven ability to work under pressure, meet deadlines, and manage competing priorities.
• Education: Bachelor's Degree preferred or equivalent experience.

Responsibilities

• Calendar & Meeting Management: Schedule, coordinate, and manage meetings across multiple time zones, ensuring executives’ time is efficiently prioritized.
• Communication & Correspondence: Draft, review, and manage emails, reports, presentations, and other business communications with clarity and professionalism.
• Travel Coordination: Arrange domestic and international travel, including flights, accommodations, itineraries, and logistics.
• Project Support: Assist in tracking projects, preparing reports, and ensuring deadlines are met.
• Administrative Support: Handle expense reports, process invoices, and maintain confidential files and records.
• Event Planning: Organize internal and external meetings, company events, and team off-sites.
• Stakeholder Coordination: Serve as a liaison between executives and internal/external stakeholders, fostering professional relationships.
• Problem-Solving & Proactive Support: Anticipate needs, troubleshoot issues, and proactively offer solutions to optimize efficiency.
• Personal Assistant: Provide personal assistant support to the CEO, including managing personal appointments, travel, and occasional errands, while maintaining a high level of discretion and confidentiality.

Benefits

• Competitive Compensation & Benefits: We offer a comprehensive benefits package, including health insurance, PTO, 401(k), and a modern, state-of-the-art work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 101-250 employees