Executive Assistant

LCP TRACKER INC • Orange, CA

1d • $28 - $32 • Hybrid

About The Position

The Executive Assistant (EA) to the Vice President of Sales & Marketing provides high-level administrative, operational, and strategic support to ensure the effective execution of sales and marketing objectives. This role requires exceptional organizational skills, discretion, and the ability to manage competing priorities in a fast-paced, results-driven environment. The EA acts as a trusted partner to the VP, supporting day-to-day operations, cross-functional coordination, and key initiatives.

Requirements

• Executive-level administrative support and calendar management
• Sales and marketing operations support and coordination
• Strong written and verbal communication with internal and external stakeholders
• Cross-functional project coordination and deadline management
• Business and strategic awareness within sales and marketing environments
• Data reporting, presentation, and attention to detail
• Proficiency with Microsoft Office, CRM, and collaboration tools
• High level of confidentiality, judgment, and professionalism

Nice To Haves

• Experience with project management software and tools is a plus.
• ability to design and edit graphic presentations and materials in PowerPoint and Canva.
• Technical proficiency and problem-solving skills related to computer and software support and troubleshooting; and web-based applications.

Responsibilities

• Manage complex calendars, including scheduling internal and external meetings, travel arrangements, and event logistics for VP and sales and marketing leaders
• Serve as a primary point of contact for internal leaders, clients, vendors, and partners on behalf of the VP
• Prepare, edit, and proofread correspondence, presentations, reports, and meeting materials
• Process expense reports, invoices, reimbursements, and budget-related administrative tasks
• Maintain SharePoint filing system for key documents
• Anticipate executive needs and proactively resolve scheduling, administrative, or operational issues
• Assist with coordination of sales and marketing initiatives, campaigns, and leadership meetings
• Track deadlines, deliverables, and action items for departmental projects and tasks
• Support preparation of sales reports, pipeline summaries, performance dashboards, and marketing updates
• Compile weekly/monthly performance reporting for Sales & Marketing leadership
• Coordinate internal events like sales and marketing meetings and provide support to Events team to plan and coordinate trade shows and other industry marketing events
• Facilitate communication between Sales, Marketing, Customer Success, Finance, and other departments
• Organize and document meeting agendas, notes, and follow-up actions
• Maintain organized electronic and physical filing systems
• Handle sensitive and confidential information with discretion
• Support compliance with company policies and procedures
• Identify opportunities to improve administrative processes and workflow efficiency

Benefits

• Paid Time Off
• 10 Paid Holidays
• Phantom Stock
• 401k Plan with up to 4% company match
• Medical Benefits (Health, Vision and Dental)
• Life Insurance (company paid)
• Long-Term Disability and Short-Term Disability (company paid)
• Employee discounts and perks program

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Number of Employees: 11-50 employees