Executive Assistant

SimplePractice

33d

About The Position

The Executive Assistant provides comprehensive administrative, operational, and project management support to the Executives. This pivotal role enables the effectiveness of the executives and fosters a positive and productive employee experience across the three executive teams. A successful person in this position is a meticulous planner, a proactive problem-solver, and a strong culture facilitator.

Requirements

A minimum of 7 years of experience in an executive administration, project management, or a related capacity
Proven ability to act as a team player who can build and maintain productive working relationships across an organization
Demonstrated experience in handling sensitive and confidential company information.
Exceptional calendar management skills, with experience coordinating complex executive meetings
Event planning experience
Strong proficiency with Google Suite, Microsoft Office, and a variety of online tools, including spreadsheets and presentation software. Demonstrated experience in incorporating Artificial Intelligence into daily work to improve efficiency
A resourceful, proactive, and intellectually curious individual who thrives in a fast-paced environment
Exhibits sound judgment with the ability to effectively prioritize and make decisions.
Strong culture facilitator who can act as an ambassador for creating and growing a positive work experience and team culture
Experience implementing new ideas effectively

Responsibilities

Executive Administrative Support:
Manage a wide range of administrative duties for the Executives, including handling active calendars with both internal and external stakeholders
Coordinate complex travel arrangements and process expense reports
Compose and prepare internal correspondence, ensuring clear and timely communication
Keep the Executives well-informed of their upcoming commitments and responsibilities, following up proactively
Oversee the shared calendars for each Executive’s team to streamline meeting coordination
Operational & Project Management:
Independently manage and execute special projects and initiatives as assigned by the Executives
Develop and own the agendas for each Executive’s Leadership and All-Hands meetings aligning topics with company news, upcoming launches, and leadership priorities. Track & follow up on action items from these meetings
Track and manage OKR / goal alignment processes for each Executive’s team
Track and manage the cadence and channels of internal communications within each Executive’s team to ensure information is cascaded effectively
Create and prepare presentation decks and other internal documentation as needed
Team Culture & Engagement:
Act as a key ambassador for creating and maintaining a positive team culture
Plan and execute thoughtful virtual and in-person events for each Executive’s team to foster team bonding, learning, and connection
Partner with Sr. Workplace Manager to develop and implement a strategy for uplifting the remote work experience for each Executive’s team
Brainstorm and implement solutions to improve team synergy and workflows
Collaborate with other Executive Assistants to share successful programs and create opportunities for cross-team engagement through joint events
Partner with Sr Dir, L&D to incorporate a learning and development focus into team events to promote engagement and growth