Executive Assistant

doTERRA International LLC • Pleasant Grove, UT

1d

About The Position

At doTERRA we encourage all employees to seek out opportunities that will expand their skill set. We strive to help achieve personal career goals by providing opportunities of growth and movement throughout the company. Job Description Executive Assistant The Executive Assistant provides high-level administrative and business support to members of the Executive Team. This role requires exceptional discretion, proactive problem-solving, and the ability to manage complex schedules, communications, and logistics in a fast-paced, global business environment. The Executive Assistant serves as a trusted partner to executive leadership and plays a key role in ensuring efficiency, organization, and effective coordination across the organization.

Requirements

• Bachelor’s degree preferred
• Minimum of 3+ years of experience providing administrative or executive-level support
• Advanced proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Knowledge of the direct sales industry and marketing experience desirable
• Ability to anticipate executive needs and act with minimal direction
• Strong written and verbal communication skills
• High level of discretion, integrity, and professionalism
• Exceptional organizational, time management, and multitasking abilities
• Strong problem-solving capabilities with sound judgment and decision-making skills
• High level of attention to detail, accuracy, and follow-through
• Ability to remain flexible, adaptable, and composed in a fast-paced, evolving business environment
• Proven ability to work independently while collaborating effectively as part of a team
• Commitment to contributing to a positive, professional, and energetic company culture

Nice To Haves

• Knowledge of the direct sales industry and marketing experience desirable

Responsibilities

• Organize, manage, and maintain complex administrative processes in support of the Executive Team
• Provide advanced administrative and business support, proactively anticipating executive needs and priorities
• Manage complex executive calendars, including scheduling high-level meetings across multiple time zones
• Coordinate domestic and international travel arrangements, including detailed itineraries, accommodations, and logistics
• Track and prioritize key initiatives, ensuring deadlines, follow-ups, and deliverables are met
• Coordinate and integrate both internal and external Executive Team activities
• Prepare, edit, and proofread correspondence, communications, presentations, agendas, reports, and other executive-level documents
• Monitor, prioritize, respond to, and distribute incoming phone, email, and electronic communications with professionalism and discretion
• Handle sensitive and confidential information with the highest level of integrity, discretion, and professionalism
• Serve as a primary point of contact between executives, internal teams, field leadership, and external stakeholders
• Communicate with executive, administrative, and line management to gather, convey, and clarify information related to executive responsibilities
• Coordinate with external firms, organizations, and partners as needed for alignment and support
• Work closely with events teams and international markets to plan executive attendance, participation, and logistics for corporate events
• Assist with special projects and cross-functional initiatives as assigned
• Flexibility to support business needs outside standard working hours as required
• Willingness to travel to corporate and leadership events as needed

What This Job Offers

• Job Type: Full-time
• Career Level: Executive