Executive Assistant

World Fuel Services•Miami, FL

11d•Onsite

About The Position

World Kinect is searching for an experienced, reliable and task-oriented Executive Assistant. The Executive Assistant will be responsible for performing a number of administrative duties. The ideal candidate is highly self-motivated, professional, and capable of managing their work load and prioritizing tasks in a fast-paced corporate environment.

Requirements

Minimum of 4+ years of experience as an Executive Assistant supporting C Suite level
Associates degree in Business or related field is preferred
High level proficiency in MS Office products, including but not limited to PowerPoint, Excel, Word and Outlook
Computer proficiency expertise will be utilized and applied in all “key”/primary responsibilities (listed above) of this position
Ability to become familiar with company-specific programs and software
Excellent oral and written communication skills
Strong organizational, project management and problem-solving skills
Proficiency in collaboration and delegation of duties
High regard for maintaining confidentiality
Exceptional interpersonal skills
Friendly and professional demeanour

Responsibilities

Coordinate executive communications, including calls, emails and interfacing with clients
Routing as appropriate incoming/out-going e-mail and other types of correspondence
Scheduling, organizing and coordinating meetings, travel arrangements and itineraries
Completing and submitting to accounting appropriate expense reports/documentation
Creating complex presentations through the use of PowerPoint or other office products, in support of executive meetings and presentations
Plan and execute small projects
Record and distribute minutes, decisions and actions from project meetings
Prepare project progress reports
Develop ad-hoc reports
Uphold a strict level of confidentiality
Develop and sustain a level of professionalism among staff and clients