Executive Assistant

University of New Mexico•Albuquerque, NM

19d•$14•Onsite

About The Position

The YMCA of Central New Mexico is seeking a dependable, organized, and service-minded Work-Study Executive Assistant to support the Executive Director of the Horn Family YMCA. This role is designed specifically for a work-study student and focuses on foundational administrative support, organization, and coordination tasks that help keep branch operations running smoothly. This position offers hands-on professional experience in a nonprofit, community-based organization while allowing flexibility around academic commitments. The ideal candidate is eager to learn, detail-oriented, professional, and aligned with the YMCA’s mission and values. This position is intended as a learning opportunity and duties may be adjusted to align with work-study requirements and academic priorities.

Requirements

Current enrollment in an approved college or university work-study program (required).
Interest in nonprofit administration, business, leadership, communications, or a related field.
Strong organizational skills and attention to detail.
Basic proficiency in Microsoft Office (Word, Excel, Outlook) and willingness to learn YMCA systems.
Clear written and verbal communication skills.
Ability to maintain professionalism, confidentiality, and reliability.
Positive attitude, willingness to learn, and ability to follow direction.
Ability to work independently on assigned tasks after training.
Ability to interact respectfully with staff, members, and community partners.
Flexible availability that accommodates academic schedules.
CPR and First Aid certification within 30 days of hire (training provided if needed)

Responsibilities

Assist with calendar coordination, scheduling meetings, and reserving meeting spaces.
Help prepare meeting materials such as agendas, sign-in sheets, and printed documents.
Support the Executive Director with basic administrative tasks and special projects.
Greet visitors and assist with directing questions or communications as needed.
Maintain organized digital and physical filing systems.
Assist with meeting and event setup, including room setup, supplies, and light refreshments.
Help track RSVPs, prepare materials, and support day-of logistics for staff meetings and events.
Assist with internal communications such as calendars, announcements, and flyers.
Help order and organize office supplies and ensure shared spaces are tidy and stocked.
Assist with updating staff directories, contact lists, and organizational charts.
Provide basic administrative support to branch departments as assigned.
Assist with staff appreciation activities and internal events.
Learn YMCA systems, policies, and administrative processes through hands-on experience.
Shadow leadership and participate in meetings as appropriate for educational development.
Gain exposure to nonprofit operations, leadership, and community engagement.
Model YMCA values of caring, honesty, respect, and responsibility.
Support a welcoming, inclusive, and professional environment for staff and members.
Demonstrate reliability, professionalism, and a willingness to help where needed.