Executive Assistant
Pivot + Edge•Dallas, TX
About The Position
The Executive Assistant provides administrative and operational support to senior leadership, ensuring efficient day‑to-day operations and enabling executives to focus on strategic priorities. This role requires strong organizational skills, discretion, proactive problem‑solving, and the ability to manage multiple priorities in a fast‑paced environment.
Requirements
- Exceptional organizational and time‑management skills with the ability to manage multiple priorities simultaneously
- Strong attention to detail and follow‑through
- Excellent written and verbal communication skills
- High level of professionalism, integrity, and discretion when handling confidential information
- Strong judgment and problem‑solving abilities
- Ability to work effectively in a fast‑paced, dynamic environment
- Strong interpersonal skills and ability to build relationships with internal and external stakeholders
- Bachelor’s degree or equivalent combination of education and relevant professional experience
- 3–7+ years of experience providing administrative or executive support to senior leaders
- Experience coordinating complex calendars, meetings, travel, and expenses
- Prior experience supporting confidential or sensitive business matters
Nice To Haves
- Experience in a corporate, global, or matrixed organization preferred
Responsibilities
- Manage executive calendars, including scheduling meetings, coordinating across time zones, and prioritizing appointments
- Prepare meeting agendas, materials, and follow‑up action items
- Serve as a primary point of contact between the executive and internal/external stakeholders
- Handle confidential and sensitive information with a high degree of professionalism and discretion
- Coordinate domestic and international travel, including itineraries, logistics, and expense reporting
- Support planning and execution of leadership meetings, offsites, and company events
- Draft, review, and manage correspondence, reports, and documentation
- Track key deliverables, deadlines, and initiatives on behalf of the executive
- Assist with special projects, research, and process improvements as needed
- Provide general administrative support such as filing, record keeping, and expense management
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What This Job Offers
Job Type
Full-time
Career Level
Executive
Number of Employees
1-10 employees
