Executive Assistant

DAUPHIN COUNTY LIBRARY SYSTEM • Harrisburg, PA

1d • Onsite

About The Position

The Executive Assistant provides high-level executive clerical support for the Executive Director, Finance and Human Resources Departments. This role is responsible for handling all Board related communications and activities. The position requires strong communication, customer service, analytical, problem-solving, decision-making, and technological skills. It also emphasizes workplace maintenance, flexibility, adaptability, strong interpersonal and group relationships, adherence to professional standards and ethics, commitment to professional development and leadership, and effective time and workflow management. The work environment is primarily indoors, seated at a desk, using a computer.

Requirements

• High school diploma or General Equivalency Development (GED).
• Two years’ general office experience including dealing with the public.
• Two years active experience using Microsoft Office Suite or equivalent.
• Performing data entry to a relational database.
• Searching the Internet in a Windows environment.
• Maintains confidentiality of administrative matters.
• Ability to produce accurate, grammatically correct written communication.
• Excellent customer service and communication skills.
• Ability to move 20 lbs. unassisted.
• Requires independent transportation for travel to libraries, programs, and outreach locations.

Nice To Haves

• Experience with cloud-based accounting and office software.

Responsibilities

• Provides Board related support including coordination of Board communications, updating of Board portal, recording and distributing meeting agendas, minutes, and maintaining accurate Board lists.
• Provides Board Committee support for three committees including coordination of committee communications, updating of Committee portal, recording and distributing meeting agendas, minutes, and maintaining accurate files.
• Manage orientation and onboarding documents for new board trustees and offboarding for departing trustees.
• Supports Finance Department, assisting with accounts payable, posting and filing and making revenue deposits for Finance.
• Provides administrative support to the Executive Director to include calendar management and meeting preparation.
• Orders supply and manage office equipment.
• Backup to open and distribute daily mail and logs all checks received.
• Responds to and resolves administrative inquiries and questions.
• Lives by the Core Values.
• Performs other related duties.

Benefits

• Equal Opportunity Employer committed to Diversity, Equity and Inclusion and Equal Access
• Committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, services and programs.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED
• Number of Employees: 11-50 employees