Executive Assistant

The Guardian•New York, NY

12d•Hybrid

About The Position

The Guardian is a global, reader-funded news organization that delivers fearless, independent journalism. From breaking news and award-winning investigations, to in-depth coverage of technology, sports, film, culture and lifestyle, the Guardian offers a global view that deepens our audiences’ understanding of America and the world. The Guardian’s US edition – headquartered in New York City, with growing bureaus in Washington DC and Los Angeles – is an entirely digital operation that combines the best of the Guardian’s international reporting with US voices and expertise. Core coverage areas include the climate emergency, economic and racial inequality, wellness, culture, digital privacy and sports – all highlighting the Guardian’s distinctive role within the US media landscape: journalism that’s global, independent, and free. It’s the talent, energy and commitment our people bring to the Guardian that make us who we are. Across our business we have some of the most creative thinkers in media and beyond: award winning journalists, cutting edge commercial teams, digital talent and more. About the Role We are seeking a highly experienced Executive Assistant to support the Chief Advertising Officer, North America (CAO) in a fast-paced, high-demand environment. This role is first and foremost about senior-level executive support — managing complex schedules, anticipating needs, handling sensitive information, and keeping the CAO and Revenue leadership team operating smoothly and efficiently In addition to core executive assistant responsibilities, this role provides light coordination and operational support across the Revenue organization (Sales and Marketing), including meeting preparation, documentation, and follow-up. This is an ideal role for someone who thrives in a dynamic environment, brings strong judgment and discretion, and is comfortable supporting senior leadership with minimal direction.

Requirements

5+ years of experience providing executive-level administrative support in a high-demand, fast-paced environment.
Proven experience supporting senior leaders with complex schedules and competing priorities.
Exceptional organizational skills and attention to detail.
Strong judgment, discretion, and ability to handle sensitive information.
Ability to work independently, anticipate needs, and problem-solve.
Excellent written and verbal communication skills.
Proficiency with Google Workspace and Excel/Sheets.

Nice To Haves

Experience in a media, advertising, or revenue-driven organization.
Experience supporting Sales and/or Marketing leadership.
Familiarity with CRM tools such as Salesforce.
Strong experience managing purchase orders and finance workflows.

Responsibilities

Provide high-level, proactive executive support to the CAO in a demanding environment.
Manage complex calendaring, scheduling, and prioritization across internal and external commitments.
Anticipate needs, prepare materials in advance, and ensure the CAO is fully briefed for meetings.
Prepare agendas, notes, follow-ups, and action items for key meetings.
Handle sensitive and confidential information with discretion and sound judgment.
Coordinate travel, logistics, and expenses as needed.
Support day-to-day administrative and coordination needs for the Revenue leadership team.
Maintain and organize revenue-related documents, presentations, and planning materials.
Track action items, deadlines, and follow-ups coming out of Revenue meetings.
Assist with basic reporting, dashboards, and information requests in partnership with Finance and Sales Ops.
Own the creation, processing, and tracking of purchase orders (POs).
Partner closely with Finance on approvals, vendor setup, reconciliation, and follow-ups.
Ensure accuracy and timeliness in all finance-related administrative tasks.

Benefits

20 days of vacation leave in addition to 12 company holidays and 2 personal days
Unlimited sick time
Free Headspace subscription for you and your family members (Headspace is a company that offers evidence-based meditation and mindfulness tools, mental health coaching, therapy, psychiatry, and EAP services)
401(k) Match
Subsidized healthcare coverage including medical, vision, and dental
Medical and Dependent Flexible Spending Accounts
Generous parental leave with 100% pay
Long Term and Short Term Disability insurance
Life insurance
Commuter benefits
Lifestyle Spending Account
Work/Life balance: Flexible hybrid schedule
We offer great tools to help you prioritize your wellbeing including a free Headspace subscription and access to an Employee Assistance Program.
Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.