Executive Assistant

Fulton County YMCA • Johnstown, NY

4d

About The Position

As Executive Assistant, you’ll be the organizational hub that keeps our executive office running smoothly and strategically. You’ll be the person who sees around corners, anticipates what’s needed before it’s asked for, and creates order from complexity. You’ll build relationships across the organization and community, serving as a bridge between the President & CEO and the many people who depend on executive leadership. This isn’t just about administrative tasks. It’s about being a strategic partner who understands the bigger picture, manages priorities with wisdom, and enables our leadership to be their most effective. You’ll need to think several steps ahead, juggle multiple priorities gracefully, and maintain composure and professionalism even when things get hectic. Through your meticulous attention to detail and deep understanding of how our organization works, you’ll contribute directly to our ability to serve our community. Position Summary: Essential Functions include Administrative Leadership and Coordination, Communication Management, Meeting and Event Coordination, Board Relations and Governance, Project Management and Strategic Support, Donor Relations and Development Support, Travel and Expense Management, Office and Organizational Management

Requirements

• Three (3) or more years of administrative experience supporting senior leadership, with experience in nonprofit or volunteer-driven organizations preferred.
• Proven experience managing complex schedules and coordinating multiple tasks and projects simultaneously.
• Demonstrated ability to handle sensitive information with discretion and maintain confidentiality.
• Experience organizing and coordinating meetings, including preparing agendas, taking minutes, and managing follow-up actions.

Nice To Haves

• Experience coordinating travel arrangements and managing expense reports preferred.
• Familiarity with Robert's Rules of Order preferred.
• A college degree in Business Administration, Communications, or a related field is a plus, but not required.
• Equivalent combination of education and relevant experience is welcome.

Responsibilities

• Administrative Leadership and Coordination
• Communication Management
• Meeting and Event Coordination
• Board Relations and Governance
• Project Management and Strategic Support
• Donor Relations and Development Support
• Travel and Expense Management
• Office and Organizational Management
• Leadership Development
• Marketing and Communication
• Member Experience
• Programs and Services
• Safe/Clean Environment
• Social Responsibility

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed