Executive Assistant

Moss & Associates (Construction) • Fort Lauderdale, FL

1d

About The Position

Moss’ Executive Assistant will enhance the effectiveness of the HR Operations and Talent Development teams by providing high-level administrative support with a strong focus on calendar management, scheduling coordination, and organizational support. This role plays a key part in ensuring priorities are well-managed and time is effectively allocated across both teams. Acting as a connector across the organization, the ideal candidate will help build and maintain strong internal and external relationships while supporting clear communication and alignment across stakeholders.

Requirements

• Minimum of three years’ experience supporting an Executive
• Tech savvy; Proficient in PowerPoint, Office, and MS Excel, Teams, Zoom, etc.

Nice To Haves

• Bachelor's degree from a four-year college or university preferred

Responsibilities

• Provide primary administrative and operational support to the HR Operations team, ensuring efficient execution of day-to-day activities and initiatives
• Manage and maintain calendars for the HR Operations leadership team, coordinating meetings, events, and occasional travel while proactively resolving scheduling conflicts
• Maintain strict confidentiality and discretion when handling sensitive employee, departmental, and business matters
• Serve as a point of contact for team members and visitors, professionally handling inquiries and directing requests as appropriate
• Prepare and reconcile expense reports and invoices for the HR Operations team, ensuring accuracy and timely submission
• Support cross-functional coordination by working with internal teams to ensure alignment and effective communication across departments
• Operate effectively both independently and collaboratively, fostering strong working relationships across the organization
• Support external committee and organizational involvement, ensuring effective coordination and engagement
• Assist with the preparation of presentations and materials, ensuring clear and professional communication
• Support participation in conferences and industry events, including logistics coordination, materials preparation, and scheduling
• Perform other duties as assigned

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Number of Employees: 501-1,000 employees