Executive Assistant

Versant • Englewood Cliffs, NJ

6h • $70,000 - $90,000 • Hybrid

About The Position

Provide support, organize, manage daily workflow, appointments, contacts, correspondence, incoming and returning phone call lists and assist with daily priorities while maintaining constant open communication.
Anticipate all needs and conflicts and work with EVP, Growth & Partnerships and SVP & Sr. EP, CNBC Events and Councils to resolve.
Protect confidential information and material while interacting with executives, talent, agents, and business associates of all levels internally and externally.
Extensive calendar management while coordinating detailed logistics.
Arrange all domestic and international travel.
Corporate and personal event planning and coordination – making reservations and able to get reservations in tough venues
Preparation and submittal of all expense reporting
Approval/processing of all expense reports for travel.
Car service reservations.
Transportation for visitors and guests when necessary.
Organize meetings, order food, order drinks, reserve conference rooms, etc.
Help resolve all expense challenges encountered by employees.
Work with HR, IT, telecom, facilities and any other O&T department on all aspects for a smooth transition for new hires on teams.
Work with HR, IT, telecom, facilities, space planning and O&T on all aspects for a smooth transition for any moves for teams.
Hybrid: This position has been designated as hybrid, generally contributing from the office a minimum of three days per week.

Requirements

• Bachelor’s degree and a minimum 5 years of experience in news production and/or executive-level administrative support.
• Proficiency in Microsoft Office Suite and familiarity with social media platforms.
• Strong communication and interpersonal skills, with the ability to interact effectively at all levels of the organization.
• Proven ability to handle confidential information with the utmost professionalism.
• Self-starter with excellent organizational skills and a strong attention to detail.
• Exceptional time management skills; able to balance multiple projects in a high-pressure, deadline-driven environment.
• Willingness to work flexible hours, including evenings, weekends, or overtime as needed—especially during breaking news events.

Nice To Haves

• Experience in a fast-paced media or production environment.
• Strong sense of discretion and professionalism when handling sensitive materials.
• Proactive mindset with the ability to analyze information and anticipate needs.
• Comfortable working independently and collaboratively as part of a team.
• Familiarity with News programming and on-air talent.

Responsibilities

• Provide support, organize, manage daily workflow, appointments, contacts, correspondence, incoming and returning phone call lists and assist with daily priorities while maintaining constant open communication.
• Anticipate all needs and conflicts and work with EVP, Growth & Partnerships and SVP & Sr. EP, CNBC Events and Councils to resolve.
• Protect confidential information and material while interacting with executives, talent, agents, and business associates of all levels internally and externally.
• Extensive calendar management while coordinating detailed logistics.
• Arrange all domestic and international travel.
• Corporate and personal event planning and coordination – making reservations and able to get reservations in tough venues
• Preparation and submittal of all expense reporting
• Approval/processing of all expense reports for travel.
• Car service reservations.
• Transportation for visitors and guests when necessary.
• Organize meetings, order food, order drinks, reserve conference rooms, etc.
• Help resolve all expense challenges encountered by employees.
• Work with HR, IT, telecom, facilities and any other O&T department on all aspects for a smooth transition for new hires on teams.
• Work with HR, IT, telecom, facilities, space planning and O&T on all aspects for a smooth transition for any moves for teams.

Benefits

• At CNBC Headquarters in Englewood Cliffs, NJ, you’ll have access to great perks and amenities:
• Sweat it out -- Free onsite fitness center with state-of-the-art equipment, plus daily group classes
• Eat up -- Gourmet cafeteria with daily specials plus soup and salad bars
• Extras --Don’t have a car? No problem! We offer free shuttle transportation to and from multiple locations in Manhattan, Brooklyn, Hoboken and Jersey City
• This position is eligible for company sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive