Executive Assistant

Cushman & Wakefield • Los Angeles, CA

7h

About The Position

Cushman & Wakefield’s Los Angeles office is seeking an experienced C-suite Executive Administrator to support one of our most successful Regional President’s in handling all administrative and strategic initiatives required to facilitate the transaction of C&W’s real estate business, as well as play a significant role in increasing leadership productivity.

Requirements

• 5+ years of executive administrative experience supporting corporate C-Suite professional/s, real estate background preferred‑C-suite professional/s, real estate background preferred
• Bachelor’s degree required
• Excellent verbal and written communication skills
• Highly organized, logical thinker
• Takes initiative
• Flexible schedule for overtime
• Ability to multi‑task and organize a daily workload by priorities
• Facile with short/long hand
• Sense of urgency about tasks or assignments
• Friendly, personable demeanor
• Strong work ethic/commitment level
• Team player
• Positive attitude
• Excellent attention to detail and follow through‑through
• Proactive approach to problem solving‑solving
• Technologically proficient with Outlook, MS Suite, Workday, Microsoft Teams, etc.

Responsibilities

• Assist the Regional President with managing their complex business operations to ensure administrative, financial, and operational activities are performed in a seamless and efficient manner.
• Provide oversight and guidance, organize, and prioritize critical issues.
• Anticipate the Regional President, client, and business needs and undertake necessary actions to produce effective results timely.
• Manage and organize complex calendar activities such as meetings, agendas, luncheon arrangements, and travel plans; work around scheduling conflicts and keep the Regional President on schedule.
• Assist in planning and coordinating complex travel arrangements.
• Manage email correspondence for the Regional President promptly. Reply where necessary, print attachments, follow up on actions, and flag urgent messages. File in appropriate folders.
• Update and maintain contacts, telephone numbers, and email addresses.
• Answer and screen all incoming calls to the Regional President’s office.
• Organize and input expenses and charitable contributions, track payments and allowances.
• Support the Regional President’s community and industry activities and events.
• Prepare, collect, and maintain information for the preparation of confidential reports, proposals, and other materials.
• Ensure that education, credentials, and licensing of staff is current.
• Prepare, collect, and maintain information for the preparation of confidential reports, proposals, and other materials.
• Greet and direct all office visitors.
• Provide personal support to the Regional President, including managing personal calendar, coordinating personal and family appointments and travel, ensuring day-to-day needs are proactively met.
• Support for Regional President’s Public Relations and Partnerships Support the Regional President’s public persona and brand, ensuring the Regional President’s schedule is optimized.
• Collaborate with cross functional teams, including PR & marketing, to assist with public appearances, media interactions, and content development to reinforce the Regional President’s brand identity
• Build and maintain strong relationships with clients, media outlets, industry professionals, and key stakeholders to maximize opportunities for the Regional President’s exposure.
• Manage sponsorship and donation approvals with compliance and management.
• Manage key appointments, speech writing, and board engagement deliverables.
• Manage events for the Regional President’s team, ensuring successful event operation and networking occurs.

Benefits

• Cushman & Wakefield also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health, vision, and dental insurance, flexible spending accounts, health savings accounts, retirement savings plans, life, and disability insurance programs, and paid and unpaid time away from work.
• In addition to a comprehensive benefits package, Cushman and Wakefield provide eligible employees with competitive pay, which may vary depending on eligibility factors such as geographic location, date of hire, total hours worked, job type, business line, and applicability of collective bargaining agreements.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive