Executive Assistant

ScottMadden•Raleigh, NC

26d•Hybrid

About The Position

ScottMadden is seeking a confident and collaborative executive assistant to provide high-level administrative support to our partners. This is a role for someone who thrives on problem-solving; takes the initiative; and brings a welcoming, can-do attitude to every interaction. If you enjoy being a trusted partner to senior leaders while juggling a variety of projects, this opportunity is for you. Executive assistants are expected to be in the office at least twice a week. As an executive assistant, you will support multiple partners and be part of a strong administrative support team.

Requirements

A confident professional who can represent senior leaders with poise.
Collaborative and team-oriented, yet also an independent thinker who thrives with autonomy.
A proactive problem-solver with strong decision-making skills.
Highly organized, with the ability to manage competing deadlines.
Detail-oriented, thorough, and reliable.
Skilled at building strong relationships and fostering a welcoming, positive environment.
Tech-savvy and comfortable navigating business applications.
Discreet and trustworthy in handling confidential information.
High school diploma required; bachelor’s degree preferred.
Five to seven years of experience as an executive assistant reporting directly to senior management.
Proficiency in Microsoft Office Suite (Excel, Word, and PowerPoint); experience with Microsoft Dynamics 365 preferred.
Candidates must be legally authorized to work in the United States without the need for sponsorship now or in the future, as ScottMadden does not provide visa sponsorship.

Responsibilities

Producing polished, high-quality presentations, client deliverables, RFPs, proposals, and marketing materials, to include editing, formatting, and proofing responsibilities.
Organizing and completing accurate, timely, and complex executive time and expense reports under a strict deadline.
Representing the partner for sponsor, project team, and external support needs, including scheduling meetings; entering project budgets; participating in marketing initiatives; and collaborating with internal departments for related concerns, etc.
Drafting correspondence and managing communications on behalf of partners.
Coordinating domestic and international travel arrangements.
Coordinating meetings and activities from small groups to firm-wide events.
Serving as a liaison for firm operations and vendor relationships.
Navigating and supporting firm technology platforms and applications.
Knowledgeable of the firm’s customer engagement and business center applications and intranet content.
Monitoring and supporting day-to-day office needs.