Executive Assistant

OVATION COMMUNITIES•Milwaukee, WI

12d•Onsite

About The Position

Ovation Communities is seeking an Executive Assistant who will provide high-level administrative, organizational, and operational support to the Administrator of Chai Point. This role requires strong attention to detail, professionalism, discretion, and the ability to manage multiple priorities in a fast-paced senior living environment.

Requirements

High School diploma or equivalent.
Minimum of 2–3 years of administrative support experience with experience in a senior living setting (preferred).
Proficiency in Microsoft Office (Outlook, Word, Excel) and ability to learn new systems.
Exceptional organizational skills and the ability to balance multiple projects.
High level of professionalism, discretion, and confidentiality.
Excellent written and oral communication English language skills and phone etiquette.

Nice To Haves

Associates degree or higher education
experience in a senior living setting

Responsibilities

Provide direct administrative support to the Administrator and other Chai Point personnel, including calendar management, meeting coordination, reminders and correspondence.
Prepare agendas, take meeting minutes, and distribute follow-up items for leadership, committee, and departmental meetings.
Draft, edit, and proofread professional correspondence, memos, reports, and internal communications.
Maintain organized electronic and paper filing systems, ensuring confidentiality and compliance with regulatory standards.
Serve as a point of contact for internal and external stakeholders on behalf of the Administrator.
Assist with coordination of leadership meetings, Town Hall, Resident Council, Food Committee, Memorial Service, Lunch & Learns, Holocaust Survivors Seder, Israel Independence Day Observation, and other events & committees as needed.

Stand Out From the Crowd

Upload your resume and get instant feedback on how well it matches this job.

Upload and Match Resume