Executive Assistant

Wingstop • Dallas, TX

5d • Onsite

About The Position

The Executive Assistant is a critical role providing high-level administrative
support to 2 or more members of our executive team. You are the main point of
contact for the leaders whom you support, so we rely on you to ensure the lines
of communication remain open between their offices, senior management, and
internal teams. This role is based at the Global Support Center in Dallas, TX.

Requirements

• Frequent use of a computer and other technology essential to the completing your everyday responsibilities, often in a seated position.
• Frequent use of professional services and subscriptions related to the Legal Team and Wingstop’s Board of Directors.
• Frequent use of mental energy while expressing or exchanging ideas and information with colleagues, members of the Wingstop executive team and Wingstop’s Board of Directors.
• Frequent need to shift priorities and quickly adapt to competing demands, while demonstrating the highest level of professionalism and efficiency in a fast-paced environment.
• Routine use of physical energy while carrying out job functions, moving about your workspace, working extended hours, etc.

Responsibilities

• Manage an active calendar of appointments while ensuring executive member’s schedules are followed and respected. Keeping leaders well-informed of upcoming commitments and responsibilities will be a key priority.
• Compose correspondence, prepare presentations / reports, and handle information requests (often confidential in nature).
• Arrange complex national and international travel plans, itineraries, and agendas; collect documents for travel-related meetings; coordinate on/off-site meetings/conferences.
• Provide an environment where seamless communications between executive members’ offices and internal teams is expected and carried out.
• Demonstrate leadership and diplomacy to maintain credibility, trust, and support with senior management and internal teams.
• Provide support with scheduling and handling logistics of Board and committee meetings, ensuring meetings go off without a hitch.
• Provide support with preparing and circulating materials for review prior to Board meetings; take notes and distribute following Board meetings and respond to inquiries from Board members.
• Complete expense reports, and process travel reimbursement requests.
• Prioritize multiple needs efficiently and follow projects through from start to finish with a keen sense of urgency.
• Other duties as assigned.

Benefits

• Unlimited paid time off for exempt employees
• One paid volunteer day of your choice
• Competitive bonus structure for eligible roles
• Team member stock purchase plan
• Health savings or flexible spending account options
• 401k – (dollar for dollar on the first 3% and then 50 cents on the dollar for the next 2% for team member contributions up to 5% of eligible compensation)
• Comprehensive medical, dental, and vision benefits
• Basic life and AD&D insurance provided
• Pet insurance
• Education Assistance
• Wellness reimbursement program
• Paid maternity and paternity leave
• Lunch provided every Tuesday and Thursday in office
• Discount on Wingstop gift cards
• Onsite game room

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees