Executive Assistant

RH2 Engineering • Bothell, WA

31d • $35 - $55 • Onsite

About The Position

RH2 Engineering is seeking a highly organized, detail-oriented, and proactive Executive Assistant to provide comprehensive administrative and operational support to several Directors within our engineering consulting firm. This role requires exceptional multitasking skills, strong professional judgement, and the ability to thrive in a fast-paced, technical, project-driven environment.

Requirements

• Minimum 8 years of related experience as an Executive Assistant or Administrative Professional, ideally within engineering, architecture, construction, or a municipal consulting environment (minimum of 5 years directly related to supporting Director level and above).
• Proven ability to work independently, excel at anticipating needs, and previously have supported multiple leaders with competing priorities.
• Exceptional writing, editing, and proofreading skills.
• Strong proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint), PDF tools, and collaboration platforms such as Teams or SharePoint.
• Exceptional organizational and prioritization skills, with the ability to manage multiple demands and deadlines.
• High level of professionalism, discretion, and attention to detail.
• Proven track record in handling and maintaining highly confidential information
• Proactive and resourceful problem solver
• Can create success in highly ambiguous environment, and adept at creating new processes and streamlining workflows across multiple office locations.
• Strong interpersonal and relationship-building skills
• Ability to work effectively under pressure
• Adaptable, flexible, and comfortable juggling shifting priorities
• Ability to Lift 20 lbs. with or without accommodations.

Responsibilities

• Manage complex calendars, coordinate meetings, schedule appointments, and resolve competing priorities for Directors.
• Screen and prioritize emails, phone calls, and requests; respond or redirect as appropriate.
• Prepare, proofread, and format correspondence, reports, proposals, and presentations.
• Coordinate travel arrangements, itineraries, accommodations, and expense reports.
• Assist with project administration, including tracking deadlines, updating project logs, and following up with internal teams and external partners.
• Maintain organized digital and physical filing systems aligned with RH2 corporate standards.
• Prepare agendas, compile meeting materials, take minutes, and track action items.
• Act as a central point of contact for Board of Directors, screening calls, emails, and requests to ensure appropriate prioritization.
• Ensure timely follow-up on outstanding tasks and deliverables.
• Coordinate team events, staff meetings, training sessions, and departmental initiatives as needed.
• Provide backup administrative support to the broader engineering team as needed.

Benefits

• Health & Wellbeing – 100% paid insurance premiums for medical, dental, vision, life, AD&D, disability, and an employee assistance program (EAP) employee coverage. Two buy-up medical plans are available, and low-cost partner and dependent coverage offered.
• Rest & Recover – Nine (9) paid holidays. Competitive Paid Time Off (PTO) accrual benefit.
• Savings Plans – 401(k) retirement plan with pre-tax and after-tax contribution options, generous employer 401(k) match, employer profit sharing contribution, employer Employee Stock Ownership Plan (ESOP) contribution, HSA with an annual employer contribution, FSA, and dependent care FSA available.
• Team Building & Community – Office social events, all-company retreat, and paid volunteer hours to encourage local community involvement and partnerships.
• Career Recognition & Development – Service anniversary bonuses and/or additional PTO on milestone anniversaries, incentives for professional licensure, defined career progression for every discipline, and mentorship from experienced professionals. We help advance careers because we care about you.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed
• Number of Employees: 51-100 employees