CLOUDHQ - Executive Assistant

CloudHQ•Washington, DC

About The Position

CloudHQ is seeking a highly polished and trusted Executive Assistant to provide strategic, high-impact administrative support to our Chief Financial Officer and Chief Operating Officer & President. This is a unique, dual-leader role designed for a professional who thrives at the intersection of precision, discretion, and influence. In this position, you’ll do more than manage calendars and logistics, you’ll connect executive priorities to flawless execution, enabling our leaders to focus on driving CloudHQ’s continued growth and success. The ideal candidate is personable, masterfully organized, detail-driven, and confident in navigating competing priorities with sound judgment and absolute confidentiality. Success in this role requires urgency, anticipation, and exceptional customer service.

Requirements

A minimum of 10 years of professional experience as a high-level Executive Assistant
Be detail-oriented, driven and a self-starter with a "hustle" attitude and the ability to operate independently and anticipate the needs of others
Superior communication skills, both written and verbal
Exceptional organizational skills with the ability to manage multiple competing priorities seamlessly
A proactive, service-oriented mindset with a strong sense of urgency
Advanced proficiency in Microsoft Office and other highly utilized software tools
Possess an exceptional level of discretion and experience with handling highly sensitive financial and corporate information
Superb judgment, a high degree of confidence, and the proven ability to work calmly under pressure
You maintain a level of professional assertiveness, acting as a "gatekeeper" to protect the CFO and COO’s time while ensuring seamless communication flow

Nice To Haves

A bachelor’s degree in business administration, communications or a similarly related field of study

Responsibilities

Provide comprehensive executive support, including complex calendar management, travel coordination, meeting preparation, and expense reporting for both the CFO and COO
Anticipate executive needs by proactively managing priorities, deadlines, and follow-ups
Act as a trusted liaison between executives and internal/external stakeholders, exercising professionalism and confidentiality at all times
Prepare materials, presentations, and correspondence with a high level of accuracy and attention to detail
Provide high-level administrative and operational support, anticipating the needs of both the CFO and COO to facilitate efficient decision-making
Handle highly confidential financial and complex information with the utmost discretion
Assist with the creation of presentations and preparation of materials for board meetings, audits, investor calls, and other high-level communications
Prepare, review, and deliver high-quality correspondence on behalf of the CFO and COO, ensuring clarity, accuracy, and professionalism