Executive Assistant

Grimaldi Law Firm•Hollywood, FL

213d

About The Position

Are you a natural planner and problem solver who thrives on keeping high-level executives on track? We’re hiring a dynamic Executive Personal Assistant to support the CEO (and COO as needed) of our growing law firm. This is not your typical assistant role—you’ll be the trusted right hand to firm leadership, ensuring business and personal priorities are managed seamlessly. From organizing calendars, meetings, and travel to overseeing vendors and household projects, you’ll be the go-to person who keeps everything running smoothly. The ideal candidate has direct experience supporting a CEO and COO in an organization of 20+ employees , is proactive, detail-oriented, and thrives in a fast-paced environment where priorities shift quickly. If you’re looking for an exciting opportunity to make a measurable impact and be at the center of a mission-driven law firm, we want to hear from you.

Requirements

direct experience supporting a CEO and COO in an organization of 20+ employees
is proactive
detail-oriented
thrives in a fast-paced environment where priorities shift quickly

Responsibilities

Manage and coordinate CEO’s and COO’s calendars, ensuring personal and business schedules align
Organize meetings, conferences, and networking events
Triage emails, screen calls, and ensure timely responses to communications
Handle complex travel arrangements for business and family needs
Attend executive meetings, take notes, track action items, and ensure follow-through
Assist with project management, office support, and vendor coordination
Manage household schedules, appointments, and service providers (housekeeper, handyman, landscaping, etc)
Run errands, oversee expenses, sort and organize mail, and coordinate personal events
Prepare correspondence, thank-you notes, and referral call lists
Support light bookkeeping and ensure bills are paid on time