Executive Assistant in the office of the CEO

Johnson Controls•Glendale, CA

1d•$76,000 - $105,000•Onsite

About The Position

Build your best future with the Johnson Controls team Who We Are: Johnson Controls is the global leader for smart, healthy and sustainable buildings. At Johnson Controls, we’ve been making buildings smarter since 1885, and our capabilities, depth of innovation experience, and global reach have been growing ever since. Today, we offer the world’s largest portfolio of building products, technologies, software, and services; we put that portfolio to work to transform the environments where people live, work, learn and play. This is where Johnson Controls comes in, helping drive the outcomes that matter most. Through a full range of systems and digital solutions, we make your buildings smarter. A smarter building is safer, more comfortable, more efficient, and, ultimately, more sustainable. Most important, smarter buildings let you focus more intensely on your unique mission. Better for your people. Better for your bottom line. Better for the planet. We’re helping to create a healthy planet with solutions that decrease energy use, reduce waste and make carbon neutrality a reality. Sustainability is a top priority for our company. We committed to invest 75 percent of new product development R&D in climate-related innovation to develop sustainable products and services. We take sustainability seriously. Achieving net zero carbon emissions before 2040 is just one of our commitments to making the world a better place. Please visit and follow Johnson Controls for recent exciting activities. Join a winning team that enables you to build your best future! Our teams are uniquely positioned to support a multitude of industries across the globe. You will have the opportunity to develop yourself through meaningful work projects and learning opportunities. We strive to provide our employees with an experience, focused on supporting their physical, financial, and emotional wellbeing. Become a member of the Johnson Controls family and thrive in an empowering company culture where your voice and ideas will be heard – your next great opportunity is just a few clicks away! What we offer: Competitive salary Paid vacation/holidays/sick time Comprehensive benefits package including 401K, medical, dental, and vision care On the job/cross training opportunities Encouraging and collaborative team environment Dedication to safety through our Zero Harm policy What you will do: As an Executive Assistant in the office of the CEO, you will serve as a strategic administrative partner and will need to be ready to showcase your C-level task management, prioritization, planning, and executive assistant experience. You will provide high-level executive support while also contributing to operations by managing everything from planning events, scheduling appointments, arranging travel, and providing a variety of other support services to our executive leaders. This role requires exceptional business acumen, tech proficiency, and the ability to anticipate and solve challenges proactively. You will work closely with and report to the Senior Executive Assistant to the CEO as well as across teams to optimize executive efficiency and act as a liaison between the CEO’s office and internal/external stakeholders. How you will do it: Project Management/Strategic Support Act as an administrative partner to the CEO’s office, proactively identifying priorities, roadblocks, and opportunities for efficiency. Prepare executive presentations, memos, and materials while managing confidential matters with discretion and sound judgment. Manage and prioritize projects, including administrative support services such as budget administration, expense reports, planning and coordination of multiple presentations, and maintenance of calendars. Leading cross-functional projects, monitoring progress, identifying potential roadblocks, and coordinating teams to achieve goals. Identifying potential risks and issues within the organization and proposing mitigation strategies. Fostering collaboration within the executive team, identifying areas for improvement, and supporting leadership development. Manage Executive Office Coordinator and collaborate with executive office administrative peers. Gathering information, analyzing data, and presenting options to the executive to facilitate informed decision-making. Travel and Event Planning Prioritize and manage the CEO’s schedule to maximize productivity and impact. Coordinate complex travel, ensuring seamless logistics while coordinating with internal and external partners. Coordinate planning and execution of executive offsites and high-impact meetings. Stakeholder & Relationship Management: Facilitate communication, ensuring executive priorities are executed. What we look for:

Requirements

Bachelor’s degree and 3+ years of executive C-Level support, or 10+ years of education and combined experience.
Strong business acumen, with the ability to anticipate challenges and drive solutions.
Tech-savvy mindset, with proficiency in collaboration tools (e.g., MS Teams, Microsoft 365/MS Office Suite, Power BI, etc).
Outstanding communication skills with the ability to influence and collaborate across all levels.
Proven ability to manage complex projects with multiple stakeholders and deadlines.
Strong attention to detail and ability to prioritize tasks effectively.
Ability to influence and motivate teams without direct authority.
Exceptional discretion and judgment in handling confidential information.
Occasional travel in support of key company events.

Nice To Haves

Experience supporting CEO’s office with company of similar size, scale, scope and complexity.

Responsibilities

Act as an administrative partner to the CEO’s office, proactively identifying priorities, roadblocks, and opportunities for efficiency.
Prepare executive presentations, memos, and materials while managing confidential matters with discretion and sound judgment.
Manage and prioritize projects, including administrative support services such as budget administration, expense reports, planning and coordination of multiple presentations, and maintenance of calendars.
Leading cross-functional projects, monitoring progress, identifying potential roadblocks, and coordinating teams to achieve goals.
Identifying potential risks and issues within the organization and proposing mitigation strategies.
Fostering collaboration within the executive team, identifying areas for improvement, and supporting leadership development.
Manage Executive Office Coordinator and collaborate with executive office administrative peers.
Gathering information, analyzing data, and presenting options to the executive to facilitate informed decision-making.
Prioritize and manage the CEO’s schedule to maximize productivity and impact.
Coordinate complex travel, ensuring seamless logistics while coordinating with internal and external partners.
Coordinate planning and execution of executive offsites and high-impact meetings.
Facilitate communication, ensuring executive priorities are executed.