Executive Assistant

BrainCheck Inc.•Austin, TX

36d•Onsite

About The Position

We are seeking a highly organized, proactive Executive Assistant to support our executive team. The primary focus of this role is calendar management, meeting coordination, and executive preparation, ensuring senior leadership is well-prepared for internal and external meetings. This role involves regular interaction with executives and physicians within health systems and ACOs, as well as board members and investors, and requires a high level of professionalism, discretion, and attention to detail.

Requirements

5+ years of experience supporting a CEO or senior executive
Proven experience managing complex calendars and high-stakes meetings
Strong written and verbal communication skills
High proficiency with Google Workspace and Google Calendars
Strong judgment, discretion, and attention to detail
Ability to operate calmly and effectively in a fast-paced environment
Highly organized and proactive
Polished, professional, and reliable
Comfortable interacting with senior executives and external stakeholders
Someone who takes pride in keeping leadership organized, prepared, and effective

Nice To Haves

Experience in healthcare, technology, or growth-stage companies
Familiarity with health systems, ACOs, or board/investor-facing environments
Austin-based

Responsibilities

Manage and coordinate complex calendars for the CEO, CMO, and President
Schedule internal and external meetings with health systems, ACOs, investors, board members, and partners
Prioritize meetings, resolve scheduling conflicts, and manage shifting priorities
Coordinate meeting logistics, including locations, virtual links, agendas, and attendees
Prepare executives for meetings by assembling agendas, briefing documents, and background materials
Coordinate with internal teams (finance, clinical, operations, product) to gather required materials for meetings
Ensure materials are accurate, complete, and distributed in advance
Track action items and follow up as appropriate
Serve as a professional point of contact for external stakeholders, including health systems, ACOs, and investors
Coordinate communications and scheduling with senior-level external contacts
Maintain strict confidentiality in all executive, client, and investor interactions
Anticipate executive needs and proactively address issues
Support ad hoc projects and administrative tasks
Maintain high standards of organization, responsiveness, and follow-through