Executive Assistant

St. Camillus • Wauwatosa, WI

18h • Onsite

About The Position

At St. Camillus, we believe that exceptional care begins with exceptional people. When you join our team, you become part of a compassionate, collaborative community dedicated to serving residents with dignity, respect, and heartfelt connection. Our employees support one another, celebrate each other’s strengths, and work together with a shared sense of purpose. We’re looking for an Executive Assistant who thrives in a dynamic environment and enjoys being at the heart of organizational operations. If you’re someone who values meaningful work, a team-based approach, and a workplace that feels like family, we’d love to welcome you. In this vital role, you will provide high-level administrative support to our CEO, CFO and VP of Operations, to ensure smooth daily operations and help advance the mission of St. Camillus. You’ll be a trusted partner to leadership, a friendly resource for staff and residents, and a key contributor to the positive, unified culture we’re proud of.

Requirements

• Minimum 5+ years of senior-level administrative support experience
• Strong interpersonal communication skills, both written and verbal
• Proven customer service excellence
• Ability to thrive in a fast-paced environment with shifting priorities
• Minimum typing speed of 60 wpm
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Experience preparing statistical reports, charts, graphs, tables, and using Excel formulas
• Knowledge of administrative procedures, office systems, and professional documentation standards
• Strong command of English grammar, composition, and written clarity
• Ability to perform all essential job functions safely
• Valid driver’s license, current vehicle insurance, and a driving record compliant with the St. Camillus Safe Driving Policy (when using a personal vehicle for work)

Nice To Haves

• Preferably in a non-profit setting

Responsibilities

• Manage and maintain the CEO, CFO and VP of Operations schedules.
• Prepare, review, and edit correspondence, reports, and presentations, ensuring accuracy, clarity, and appropriate tone.
• Provide high-level administrative and executive support, including managing complex calendars, scheduling meetings, coordinating travel, and handling confidential correspondence.
• Prioritize and manage competing demands, adjusting to shifting priorities while maintaining attention to detail and quality.
• Assist with special projects, conducting research, compiling data, tracking deadlines, and ensuring timely completion of deliverables.
• Coordinate and support Board of Directors, their committee meetings, executive-level meetings, including agenda development, material preparation, minute taking, follow-up on action items, and communication of decisions.
• Coordinate logistics for events, presentations, and off-site meetings, including vendor coordination, arranging meeting rooms, planning catering, and expense tracking if needed.
• Manage sensitive and confidential information with the highest degree of discretion, maintaining trust and confidentiality at all times.
• Assists in maintaining our printers throughout St. Camillus
• Maintains office supplies inventory and order as needed.
• Processing invoices via Sage and reconciling CEO, CFO and VP of Operations credit card statements.
• Build positive relationships with internal and external clients as a direct representation of the CEO, CFO and VP of Operations. Always presents St. Camillus in a positive light.
• Performs other duties, as assigned

Benefits

• Health, Dental, and Vision Insurance
• 403(b) Retirement Plan, with generous employer match
• Paid Time Off (PTO)
• A supportive, team-oriented environment where you are valued and encouraged to grow

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 101-250 employees