Executive Assistant

The Bergaila Companies•Houston, TX

14d•Onsite

About The Position

Overview We put the unity in "opport unity. " Opportunity Snapshot: Compensation: $44/hour, depending on experience Location: Houston, TX Work Schedule: M-F / 40 hours - in office Assignment Duration: 6 months+ Benefits: Comprehensive insurance including 401K, PTO and holidays Responsibilities Greet and assist visitors with professionalism and warmth Generate, maintain and distribute routine reports as directed Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers Coordinate meetings and prepare conference room for use Maintain the department filing system, both electronic and paper Prepare expense reports Coordinate travel arrangements as needed Maintain office supply inventory and place orders as needed Special projects as assigned Qualifications 3 or more years of experience in an administrative support role is preferred Proficient with Microsoft Office software skills Professional attitude and demeanor Must have excellent written and verbal communication Maintain confidentiality and discretion Ability to work independently with minimal supervision Able to prioritize for self and others, as well as managing internal and external customers Able to handle diverse workload using strong organization skills to meet deadlines Flexible and available to assist anyone in the department with needs High school degree or equivalent is required; associate degree preferred The Bergaila Way: The Bergaila Companies is a nationally recognized leader in providing staffing services to all sectors of the energy industry. We continually focus on partnering with talented professionals, engineering the perfect fit between our clients and employees. Choosing a career path with Bergaila grants you immediate access to nationally recognized organizations we partner with. Bergaila consistently attracts and retains its Employees with our dedicated internal service team, top tier benefits programs for contractors and their families, and commitment to place you in the desired career of your choice. Client Overview: Our client is one of North America's largest Midstream Oil & gas companies. A publicly traded company they are a leading provider of midstream energy services to producers and consumers of natural gas, natural gas liquids (NGL's), crude oil, and refined products/petrochemicals.

Requirements

3 or more years of experience in an administrative support role is preferred
Proficient with Microsoft Office software skills
Professional attitude and demeanor
Must have excellent written and verbal communication
Maintain confidentiality and discretion
Ability to work independently with minimal supervision
Able to prioritize for self and others, as well as managing internal and external customers
Able to handle diverse workload using strong organization skills to meet deadlines
Flexible and available to assist anyone in the department with needs
High school degree or equivalent is required

Nice To Haves

associate degree preferred

Responsibilities

Greet and assist visitors with professionalism and warmth
Generate, maintain and distribute routine reports as directed
Assist in the preparation, proofreading and editing of documents, meeting binders, presentations, and other correspondences for department and executive management
Maintain phone messages, facilitate conference calls, disseminate general information, and provide assistance with applicable questions to callers
Coordinate meetings and prepare conference room for use
Maintain the department filing system, both electronic and paper
Prepare expense reports
Coordinate travel arrangements as needed
Maintain office supply inventory and place orders as needed
Special projects as assigned