Executive Assistant

The Jonus Group • Houston, TX

11d

About The Position

A rapidly expanding, privately held organization with multiple business ventures is seeking a seasoned Executive Assistant to provide high-level administrative and operational support to the CEO and executive leadership team. This individual will act as a trusted partner and right hand to the CEO—anticipating needs, maintaining alignment across priorities, and ensuring that leadership is consistently positioned for success. The ideal candidate thrives in a fast-paced, entrepreneurial environment , brings strong organizational discipline and discretion, and enjoys managing both day-to-day details and big-picture initiatives.

Requirements

• 7+ years of experience supporting senior executives (CEO, President, or Founder) in a dynamic, fast-moving organization—preferably in a growth-stage or entrepreneurial setting.
• Exceptional organizational, time-management, and prioritization skills with an ability to manage multiple competing priorities.
• Strong written and verbal communication abilities with a focus on clarity, follow-through, and professionalism.
• High degree of integrity, discretion, and judgment when handling confidential information.
• Proactive and resourceful problem solver who can work independently with minimal oversight.
• Skilled in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams) and adept at managing complex scheduling and virtual collaboration tools.
• Bachelor’s degree preferred or equivalent professional experience.

Responsibilities

• Manage complex calendars, coordinate meetings, and ensure the CEO and leadership team are fully prepared for all engagements.
• Serve as a first point of contact for internal and external inquiries, exercising sound judgment and professionalism in every interaction.
• Draft and edit correspondence, presentations, and communications on behalf of executives while maintaining confidentiality at all times.
• Lead and support cross-functional initiatives and ad-hoc projects, ensuring timely execution and alignment with company goals.
• Track and manage key priorities, follow-ups, and deliverables to keep initiatives moving forward.
• Plan and coordinate internal and client-facing events, team meetings, and off-sites, handling logistics and communications from start to finish.
• Maintain an organized and efficient office environment, overseeing budgets, vendor relationships, and office supply management.
• Support onboarding processes for new employees and maintain up-to-date personnel and HR-related documentation.
• Anticipate operational needs and proactively identify opportunities to improve processes and systems.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level