Executive Assistant

AECOM • Los Angeles, CA

47d • Onsite

About The Position

AECOM is seeking a highly organized, proactive Executive Assistant to support multiple senior leaders based in our Downtown Los Angeles office. This role requires exceptional judgment, discretion, and the ability to manage competing priorities in a fast-paced, professional services environment. The ideal candidate is a trusted partner to leadership, capable of anticipating needs, coordinating complex schedules, and ensuring day-to-day operations run smoothly across several high-level managers.

Requirements

• High school diploma and 10+ years of relevant experience or demonstrated equivalency of experience and/or education
• Proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel)
• Strong organizational, time management, and communication skills
• Experience supporting multiple executives simultaneously

Nice To Haves

• Associate’s or Bachelor’s degree
• Background in a professional services, engineering, construction, or consulting environment
• Ability to work independently and proactively anticipate leadership needs
• Experience with expense management and travel coordination systems

Responsibilities

• Provide comprehensive administrative support to multiple senior and executive-level managers
• Provide proactive administrative and strategic support to a manager responsible for driving employee engagement initiatives, culture programs, and internal communications.
• Manage complex calendars, including scheduling meetings across multiple time zones
• Coordinate internal and external meetings, conference calls, and video conferences
• Prepare, proofread, and format correspondence, presentations, and reports
• Arrange domestic and international travel, including itineraries and expense reporting
• Act as a liaison between executives and internal/external stakeholders
• Maintain a high level of confidentiality and professionalism at all times
• Support leadership with special projects, tracking deliverables and deadlines
• Assist with office coordination tasks as needed, including meeting logistics and event support

Benefits

• AECOM benefits may include medical, dental, vision, life, AD&D, disability benefits, paid time off, leaves of absences, voluntary benefits, perks, flexible work options , well-being resources, employee assistance program, business travel insurance, service recognition awards, retirement savings plan, and employee stock purchase plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees