Executive Assistant

Barclays • Houston, TX

1d • Onsite

About The Position

Purpose of the role To manage the executive's schedule, handling correspondence, preparing presentations and reports, and providing other administrative support as needed. Barclays is seeking a highly motivated and experienced professional to join our team as an Executive Assistant. In this role you will be supporting several executives with the responsibility of managing their calendars, coordinating travel, and completing expense reports.

Requirements

• Calendar and Time Management; scheduling meetings, travel, and appointments and prioritizing executive’s time efficiently
• Excellent verbal and written communication, drafting emails, memos, reports, and presentations
• Managing multiple tasks and projects simultaneously and keeping files, documents, and tasks systematically organized
• Handling sensitive information with the utmost confidentiality
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Anticipating needs before they arise as well as identifying and solving problems quickly

Responsibilities

• Management of senior executive members calendars and overseeing their timely responses to meeting invitations and requests.
• Planning and arranging travel itineraries, including flights, accommodation, and ground transportation, ensuring timely and efficient travel for the executive.
• Proactively anticipating the needs of the senior executive, prioritising tasks, and ensuring timely completion.
• Management of day-to-day administrative tasks, such as expenses, maintaining filing systems, and ordering office supplies, annual leave records management, distribution list management and organisation management tasks.
• Management and facilitation of senior executive members meetings.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed